Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting Footnotes.

Inserting Footnotes

by Allen Wyatt
(last updated May 9, 2015)

4

Footnotes are used to provide printed annotations or references for a document. If you want to insert a footnote in your document, follow these steps:

  1. Position the insertion point where you want the footnote mark to be located.
  2. Display the References tab of the ribbon.
  3. Click the Insert Footnote tool, in the Footnotes group.
  4. A footnote mark appears in your document and the insertion point moves to the bottom of the page where the footnote will appear.
  5. Enter your footnote, formatting it as you would any other text in your document.
  6. Click somewhere in your main document when you are done typing your footnote.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (750) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Inserting Footnotes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Converting Numeric Values to Times

If you have a bunch of times entered into cells without the colon between the hours and minutes, chances are good that Excel ...

Discover More

Calculating Months of Tenure

Need to know the number of months between two dates? It's easy to figure out if you use the DATEDIF function.

Discover More

Printing without Track Changes Marks

If your document has a lot of markup visible in it, you may want to print a copy of the document that doesn't reflect those ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Changing How Footnote References Appear

Footnote references normally appear as superscripted digits, both in the main body of your document and in the footnotes ...

Discover More

Formatting Footnote Reference Marks

The reference marks that appear for footnotes in a document are normally just superscripted digits. If you want to change the ...

Discover More

Using Cross-References in Footnotes

Need to make a cross-reference from one footnote to another footnote? You can do it if you throw bookmarks into the mix, as ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 4 + 1?

2015-05-12 20:27:54

David B

Or you can press CTRL + ALT + F to insert a footnote or CTRL + ALT + D to insert an endnote.


2015-05-11 09:27:35

Jennifer Thomas

Sorry, Stanley - your only options for numbering ENDNOTES are 'Continuous' or 'Restart at each section'. If you use FOOTNOTES, however, you have the additional option of 'Restart each page', so consider using that method instead. FYI, to get to those options, click the dialog launcher in the Footnotes group.


2015-05-09 08:56:24

Stanley Knill

I would like to be able to start endnotes numbering on each page of a document (book)rather than each section (chapter). Is there a way rather than starting each page as a section?


2015-05-09 04:54:22

sarma

Frequent users of footnotes will find it convenient to drag the "Insert footnote" onto the Quick Access Toolbar.

Right click ribbon, Click "Customize Quick Access Toolbar", click Down arrow of the "Choose commands from" box, select "References Tab"; select the "Insert footnote" and "Add" it to the ribbon. It'll be very easy from then on.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.