Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Saving in Document Format from a Macro.

Saving in Document Format from a Macro

by Allen Wyatt
(last updated November 18, 2017)

1

Anthony regularly imports multiple reports, in text files (i.e, filename.txt), into Word. He then uses macros to format this imported information. After the formatting macro is complete, Anthony manually uses "Save As" for each report to save it as a Word document. He is wondering what commands he should add to his macro to automate the last step of saving the data. Anthony would like to have the macro save the file using the same root name as the original text file, only changing it to Word format, as in filename.docx.

The steps to actually save the file are relatively easy. Consider the following code snippet, which saves a document in Word format:

ActiveDocument.SaveAs FileName:=sDocName, _
  FileFormat:=wdFormatDocument

The name of the file is stored in the sDocName variable, and the setting for the FileFormat property indicates that you want the document saved in the Word format. In an existing macro, the only thing left to do would be to set up sDocName with the filename that is desired.

Assuming that you have saved your original text file name into the variable sOrigName, you could use the following code to change the extension to .doc, and then save the file:

sDocName = Left(sOrigName, Len(sOrigName) - 4)
sDocName = sDocName & ".docx"
ActiveDocument.SaveAs FileName:=sDocName, _
  FileFormat:=wdFormatDocument

The code assumes that the last four characters of sOrigName contain the filename extension (the period plus three characters). These are stripped off and the ".docx" extension added. If you aren't sure how long the filename extension will be for the original file, you can rely on the Split function to pull it apart, if desired:

sNameParts = Split(sOrigName, ".")
sDocName = sNameParts(0) & ".docx"
ActiveDocument.SaveAs FileName:=sDocName, _
  FileFormat:=wdFormatDocument

To make this macro work, make sure you declare sNameParts as a string array.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (404) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Saving in Document Format from a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is five less than 7?

2017-11-25 09:37:57

V.S.Rawat

when I tried to do this by recording a macro,
I find that when I click file - saveAs,
it asked me to select folder, and when I selected current folder (named E:\work), it hardcoded the name there in the macro.

that is wrong method of microsoft.
There should be some method to save the file in the "current folder" with changed extension.

hardcoding anything kills the entire purpose.

if anyone knows the vba code to select "current folder" please share.

thanks.


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