Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Saving in Document Format from a Macro.

Saving in Document Format from a Macro

by Allen Wyatt
(last updated October 12, 2016)

5

Anthony regularly imports multiple reports, in text files (i.e, filename.txt), into Word. He then uses macros to format this imported information. After the formatting macro is complete, Anthony manually uses "Save As" for each report to save it as a Word document. He is wondering what commands he should add to his macro to automate the last step of saving the data. Anthony would like to have the macro save the file using the same root name as the original text file, only changing it to Word format, as in filename.docx.

The steps to actually save the file are relatively easy. Consider the following code snippet, which saves a document in Word format:

ActiveDocument.SaveAs FileName:=sDocName, _
  FileFormat:=wdFormatDocument

The name of the file is stored in the sDocName variable, and the setting for the FileFormat property indicates that you want the document saved in the Word format. In an existing macro, the only thing left to do would be to set up sDocName with the filename that is desired.

Assuming that you have saved your original text file name into the variable sOrigName, you could use the following code to change the extension to .doc, and then save the file:

sDocName = Left(sOrigName, Len(sOrigName) - 4)
sDocName = sDocName & ".docx"
ActiveDocument.SaveAs FileName:=sDocName, _
  FileFormat:=wdFormatDocument

The code assumes that the last four characters of sOrigName contain the filename extension (the period plus three characters). These are stripped of and the ".docx" extension added.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (404) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Saving in Document Format from a Macro.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Picking Different Random Numbers from a Range

It is not unusual to need to select two random items from a list. There are a couple of ways you can approach the task; the ...

Discover More

Always Printing Drawing Objects

Add a bunch of drawing objects to your document, and you may wonder how to make sure they all appear on a printout. How you ...

Discover More

Eliminating "Before Spacing" at the Top of a Page

When formatting paragraphs in Word, you have several options to adjust the spacing before, within, and at the end of each ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Moving the Insertion Point to the End of a Line

When writing a macro to process the text in a document, you may need to move the insertion point to the end of a line. This ...

Discover More

Changing the Default Drive

Macros can be used to read and write all sorts of files. If those files are on a different drive than the current one, you'll ...

Discover More

Setting the Right Indent of a Paragraph in a Macro

Need to format your document using a macro? You can easily set the right margin for an individual paragraph by using the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 0?

2017-02-13 03:17:26

tamizharasan

Danial, i tried the same format to save the file as html and it worked. Thank you.


2014-06-09 18:39:52

pajamauniform

Daniel, try adding ActiveDocument.Convert


2013-11-25 19:05:33

Daniel

Found m y problem, the fileformat needed to be wdFormatXMLDocument


2013-11-25 18:51:43

Daniel

I tried to open the document on another computer. The system saving the document was Office 2007. When I tried to open in Office 2013 on another computer, the error message was more descriptive: it said the format of the document didn't match the extension.


2013-11-25 18:46:34

Daniel

Hi, thanks for this tip. I thought i was golden with this but when I tried to open the new document it came up as needing repair. The "Open and Repair" option does not work for the file either. Here is my macro:

Sub SaveAsDocXthenKill()
'
' SaveAsDocXthenKill Macro
'
'
Dim j As Long

j = InStrRev(ActiveDocument.FullName, ".")
ToBeKilled = ActiveDocument.FullName

sDocName = Left(ActiveDocument.FullName, j) & "docx"

ActiveDocument.SaveAs FileName:=sDocName, FileFormat:=wdFormatDocument



ActiveDocument.Close

Kill ToBeKilled

End Sub


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.