Written by Allen Wyatt (last updated April 13, 2024)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021
Tim wonders if Find and Replace can be used to search for and locate text boxes. He would like to search for text boxes and replace each of them with a graphic, as he finds this almost impossible to do manually when some text boxes are essentially invisible in his document.
If your text boxes are inline with your text, then you can use Find and Replace to locate and replace them. All you need to do is to display the Replace tab of the Find and Replace dialog box and, in the Find What box, enter ^g. This is the code for find graphics, but Word treats text boxes as if they are graphics when they are inline.
The problem is, of course, that most text boxes are not inline—text wraps around them and they reside on their own layer. For these types of text boxes you must use a macro to do the searching and replacing. The following is an example of one you could use:
Sub ReplaceTextBox() Dim shp As Shape For Each shp In ActiveDocument.Shapes If shp.Type = msoTextBox Then shp.Select shp.Delete Selection.PasteAndFormat (wdPasteDefault) End If Next End Sub
To use the macro, select the graphic you want to use in your replacement and then press Ctrl+C. This places the graphic in the Clipboard. When you run the macro, it is this graphic—the one in the Clipboard—that is pasted into the document in place of each text box.
You should be aware that the macro replaces all of the text boxes in a document with the graphics. If you wanted to selectively replace text boxes, the coding would be a good deal more complex.
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (2894) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021.
Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!
If you use the highlighter tool extensively, you may want to search for text that is highlighted using a particular ...
Discover MoreNeed to know how many times a particular word appears in a document or a portion of a document? Here's a handy trick that ...
Discover MoreSarra is having a problem getting Find and Replace to behave properly when replacing italic-formatted text. This tip ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Comments