Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing Index Field Codes.

Printing Index Field Codes

by Allen Wyatt
(last updated April 17, 2017)

1

Jim is creating an index for his document, which obviously involves inserting XE field codes throughout the document. He wonders if there is a way to print text that includes the XE codes on the printed pages. Even with "print field codes instead of their values" turned on, those codes, which do display on-screen, do not show when he prints a page of text. Printing them would be a quick and valuable way for Jim to proof his document for the completeness and accuracy of indexing.

The reason you cannot see the XE codes on your printouts is because they are formatted, automatically by Word, as hidden text. Take a look at the codes, as they are visible on the screen. You should see that there is a small, dotted underline under the field code. This indicates that the hidden attribute is applied.

Word allows you to control the printing and viewing of hidden text independent of each other. Thus, you can see the XE codes on the screen, but unless you enable the printing of hidden text, you won't be able to see them on a printout. Here's how to turn on the printing of hidden text:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and Word 2013 display the File tab of the ribbon and then click Options.)
  2. At the left side of the dialog box, click Display. (See Figure 1.)
  3. Figure 1. The Display tab of the Word Options dialog box.

  4. Make sure the Print Hidden Text check box is selected.
  5. Click on OK.

That's it; if you now print your document with fields codes turned on, you should see the XE field codes on the printout.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12491) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Printing Index Field Codes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Getting Rid of Old Windows Updates

Microsoft is constantly updating Windows for various reasons. For most people, those updates are downloaded and installed ...

Discover More

Fonts in the Font Drop-Down List

Ever wonder how to customize which fonts appear in the Font drop-down list? Making changes to this list is not easy. This tip ...

Discover More

Creating New Windows

If you need to look at different parts of the same worksheet at the same time, the answer is to create windows for your data. ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Controlling Field Shading

If you use fields in your documents, you may want to highlight them in some way so that you can find them easier. Word ...

Discover More

Inserting the Template Name in Your Document

Templates are a powerful part of the Word experience, as they allow you to create and format documents based on patterns. ...

Discover More

Inserting the Document Creation Date

One of the pieces of information tracked by Word is when a document was first created. Here's how you can access that date ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven minus 1?

2013-02-23 14:21:01

Jacques Raubenheimer

See http://insight.trueinsight.za.com/word/word-utilities for a tool that will generate a complete list of Index entries used in a document.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.