Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing Index Field Codes.

Printing Index Field Codes

by Allen Wyatt
(last updated March 10, 2018)

Jim is creating an index for his document, which obviously involves inserting XE field codes throughout the document. He wonders if there is a way to print text that includes the XE codes on the printed pages. Even with "print field codes instead of their values" turned on, those codes, which do display on-screen, do not show when he prints a page of text. Printing them would be a quick and valuable way for Jim to proof his document for the completeness and accuracy of indexing.

The reason you cannot see the XE codes on your printouts is because they are formatted, automatically by Word, as hidden text. Take a look at the codes, as they are visible on the screen. You should see that there is a small, dotted underline under the field code. This indicates that the hidden attribute is applied.

Word allows you to control the printing and viewing of hidden text independent of each other. Thus, you can see the XE codes on the screen, but unless you enable the printing of hidden text, you won't be able to see them on a printout. Here's how to turn on the printing of hidden text:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 or a later version display the File tab of the ribbon and then click Options.)
  2. At the left side of the dialog box, click Display. (See Figure 1.)
  3. Figure 1. The Display tab of the Word Options dialog box.

  4. Make sure the Print Hidden Text check box is selected.
  5. Click on OK.

That's it; if you now print your document with field codes turned on, you should see the XE field codes on the printout.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12491) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Printing Index Field Codes.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Viewing Two Worksheets At Once

If you need to work on two worksheets in the same workbook at the same time, Excel makes this rather easy to do. All you ...

Discover More

Jumping to a Relative Page

When you are navigating around your document, you may find it helpful to jump a certain number of pages either toward the ...

Discover More

Replacing Multiple Spaces with Tabs

If you get a document or some text that has multiple consecutive spaces used to align information, you'll undoubtedly be ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Updating Calculated Fields in a Form

When creating a Word form, you use special form fields to collect information from users. You can even perform ...

Discover More

Fields Won't Update when Printing

When you print a document, Word normally performs several steps, one of which is to update any fields contained in the ...

Discover More

Inserting the Author Name

Did you know that Word tries to keep track of who the author of a document is? This information can be easily added to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four more than 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.