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Saving in Document Format from a Macro

Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Saving in Document Format from a Macro.

Anthony regularly imports multiple reports, in text files (i.e, filename.txt), into Word. He then uses macros to format this imported information. After the formatting macro is complete, Anthony manually uses "Save As" for each report to save it as a Word document. He is wondering what commands he should add to his macro to automate the last step of saving the data. Anthony would like to have the macro save the file using the same root name as the original text file, only changing it to Word format, as in filename.docx.

The steps to actually save the file are relatively easy. Consider the following code snippet, which saves a document in Word format:

ActiveDocument.SaveAs FileName:=sDocName, _

The name of the file is stored in the sDocName variable, and the setting for the FileFormat property indicates that you want the document saved in the Word format. In an existing macro, the only thing left to do would be to set up sDocName with the filename that is desired.

Assuming that you have saved your original text file name into the variable sOrigName, you could use the following code to change the extension to .doc, and then save the file:

sDocName = Left(sOrigName, Len(sOrigName) - 4)
sDocName = sDocName & ".docx"
ActiveDocument.SaveAs FileName:=sDocName, _

The code assumes that the last four characters of sOrigName contain the filename extension (the period plus three characters). These are stripped of and the ".docx" extension added.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (404) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Saving in Document Format from a Macro.

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Comments for this tip:

pajamauniform    09 Jun 2014, 18:39
Daniel, try adding ActiveDocument.Convert
Daniel    25 Nov 2013, 19:05
Found m y problem, the fileformat needed to be wdFormatXMLDocument
Daniel    25 Nov 2013, 18:51
I tried to open the document on another computer. The system saving the document was Office 2007. When I tried to open in Office 2013 on another computer, the error message was more descriptive: it said the format of the document didn't match the extension.
Daniel    25 Nov 2013, 18:46
Hi, thanks for this tip. I thought i was golden with this but when I tried to open the new document it came up as needing repair. The "Open and Repair" option does not work for the file either. Here is my macro:

Sub SaveAsDocXthenKill()
' SaveAsDocXthenKill Macro
    Dim j As Long
    j = InStrRev(ActiveDocument.FullName, ".")
    ToBeKilled = ActiveDocument.FullName
    sDocName = Left(ActiveDocument.FullName, j) & "docx"

    ActiveDocument.SaveAs FileName:=sDocName, FileFormat:=wdFormatDocument

    Kill ToBeKilled
End Sub

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