Checking Just the Selected Text

Written by Allen Wyatt (last updated July 11, 2024)
This tip applies to Word 2019 and 2021


7

Tom recently purchased a new computer with an updated version of Word. In previous versions of Word, Tom could select a paragraph and complete a spelling and grammar check on just the selected text. Now, though, Word checks the entire document even when he has the selection made. Tom wonders how he can check just the text he has selected.

This is, apparently, a change that Microsoft made in Office 365 well over a year ago. Why they made it is a mystery, but Tom isn't the only one bothered by the change. The only thing that can be done is to "upvote" a request to have the previously available feature reinstated, here:

https://word.uservoice.com/forums/304924-word-for-windows-desktop-application/suggestions/36089200

(Why anyone would need to cast votes to reinstate what used to be a standard behavior is beyond me; such things shouldn't be changed in the first place. In other words, have votes to remove it rather than removing it and having to canvas to put it back in?)

There is one way around this that involves adding a tool to either the Quick Access Toolbar or to the ribbon. Follow these steps to add the tool to the QAT:

  1. Display the File tab of the ribbon.
  2. Click Options. Word displays the Word Options dialog box.
  3. At the left side of the dialog box click Quick Access Toolbar.
  4. Using the Choose Commands From drop-down list, choose Commands Not in the Ribbon. Word adjusts the commands available at the left side of the dialog box. (See Figure 1.)
  5. Figure 1. The Quick Access Toolbar options of the Word Options dialog box.

  6. Scroll through the list of commands and click once on the Spelling... command. (Make sure you choose the "Spelling..." command that has the ellipses after it.)
  7. Click the Add button. The Spelling... command moves to the right side of the dialog box.
  8. Click OK. The dialog box disappears, and the Spelling tool appears on the Quick Access toolbar.

Now you can select your text and click the newly added tool. The spelling of the selected text is all that is checked, and when the check is complete Word asks if you want to check the rest of the document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13744) applies to Microsoft Word 2019 and 2021.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Storing AutoText Entries with a Document

AutoText entries can provide quite a bit of flexibility and power in a document. If you want to share those entries with ...

Discover More

Making the Formula Bar Persistent

If your Formula bar disappears when you load a workbook, it could be due to the presence of a macro that turns it off. ...

Discover More

Creating a Custom TOC that Includes Portions of Paragraphs

Word provides a number of tools that can help you create custom tables of contents. This tip looks at a way you can ...

Discover More

Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!

More WordTips (ribbon)

Dictionary Shortcut Key

Need a quick way to display the dictionary or other grammar tools? Use one of the handy built-in shortcuts provided by Word.

Discover More

Adding Hyphenated Words to the Dictionary

When you hyphenate words, does the resulting compound word end up being marked as incorrectly spelled? This tip examines ...

Discover More

Symbols in Words Added to the Dictionary

Adding special characters to otherwise normal words, such as a company name, may be necessary. However, this could affect ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 1 + 9?

2025-08-26 12:36:29

Barbie

Yes!! This gives me back my old Spellcheck dialog box instead of the new Editor pane! (Which didn't let me use Change All if I had to manually correct the spelling to something that wasn't one of its suggestions, and in the latest version was a real PAIN when I had to click on the document and back)
There is a comparable command for Grammar check; doing them separately is much better for me than dealing with the Editor.
Since Ignore All is no longer persistent between sessions, I start with the cursor where I want to start checking, and when it gets back to an "Error" in the previously checked part of my document I X out. I could no longer do this with Editor, since the latest version seems to do every other error, and then come back to the ones it skipped...


2023-11-30 12:35:27

zz

Thank you, thank you! Invaluable.


2023-04-20 13:50:30

Margaret

Bless you, Mr. Wyatt : )


2021-12-03 14:39:29

Jim Yuill

Allen, very helpful.
BTW: I added "Spelling..." using "Customize Ribbon", and I put it in a group in the Review ribbon.
Thank You!


2021-01-05 23:32:46

Ava

Thank you! This was exactly what I was looking for.


2020-08-27 09:29:51

Andrew

Aisha, the setting in Outlook is under the File->Options->Mail. Click the Editor Options button and on the Proofing tab tick the box for "Check spelling as you type."

Andy.


2020-08-26 16:49:26

Aisha

How do I set this up for the web version of Outlook? I prefer using the web version. I used to have a feature that would underline all misspelled words before I sent my email. This function is now gone. How do I get it back?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.