Making Save As Display the Save As Dialog Box

by Allen Wyatt
(last updated October 12, 2019)

4

David notes that in earlier versions of Word, when you selected "Save As" you immediately got the Save As dialog box, which defaulted to the current folder, but allowed you to select a folder and a file type before clicking Save. In the latest versions of Word, after clicking "Save A Copy," you have to click on the "More Options" link after the file type selector (or on the path name above the document name) to get to this dialog box. David wonders if there is any way to have "Save As," once again, directly display the Save As dialog box.

There are a few ways you can go about this. First, you can change how you initiate "Save As." The quickest way to do so is to simply press F12, which fortunately still brings up the classic Save As dialog box. (This is my preferred method of saving the current document under a new name or in a new location.)

You might also try these steps to implement a configuration change:

  1. Display the File tab of the ribbon.
  2. Click Options at the bottom-left side of the screen. Word displays the Word Options dialog box.
  3. At the left side of the dialog box click Save. Word changes the settings available in the dialog box. (See Figure 1.)
  4. Figure 1. The Save options in the Word Options dialog box.

  5. Clear the Don't Show the Backstage when Open or Saving Files option.
  6. Select the Save to Computer by Default option.
  7. Click OK.

This should instruct Word to not show any of the areas that David finds problematic, opting instead to show the traditional Save As dialog box.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13685) applies to Microsoft Word 2013, 2016, 2019, and Word in Microsoft 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing a Macro Description

Part of documenting macros is to provide a good, succinct description of what they do. Changing the description of an ...

Discover More

Fitting Your Printout on a Page

Tired of wasting paper when you print a worksheet? You can scale Excel's output so that it fits only the number of pages ...

Discover More

Finding a Cell Reference

Want to know what the reference address is for a particular cell in a table? Word won't tell you, but you can use a macro ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Resetting a Function Key

Function keys are often used, in Word, for common operations. You can, if desired, change the way in which a function key ...

Discover More

Typing in Boxes

Do you have bothersome boxes appear around the text in your document? Here's how you can get rid of them and make your ...

Discover More

Confirming File Conversions

Open a file that isn't a Word document and Word will still try to convert it to a Word document. If you want Word to let ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven less than 7?

2022-04-19 04:10:15

Lincoln

@Ed Nelson: Why not save the templates in DOTX/DOTM format, that way whenever you open the document template, you'll have to save it with a new name in the preferred location. Alternatively, if you are forced to use DOCX formats, mark the file as Read-Only and then you won't be able to save any changes to the template and will have to save it with a new name in a preferred location.


2022-04-18 18:20:55

Ed Nelson

The third time I used "F12" to bring up "Save As" dialog, Windows saved my changes to the 3rd version to my original file.

I've read elsewhere Windows Autosave changes the behavior of "Save As" and "Save a Copy" to overwrite the original file.

Many years ago I used "Save As" to use documents as DeFacto templates. "Save As" and autosave did not modify your original file.

I am so confused. I have lost > 10 hours of work by unintentionally overwriting files with "Save a Copy" and/or Windows autosave.

Can you point me to a Youtube video that explains and demonstrates how to use "Save a Copy" in Word 2016 to:
1) Ooen an existing file,
2) Save a copy of the file to a new name or location WITHOUT modifying the original file?

Thanks!


2022-03-28 14:10:49

Lincoln

This tip didn't help me, also my F12 button on my home keyboard is not functioning, so I resorted to setting up the shortcut key Alt+F, A to the SaveAs dialog box and it works perfectly.


2021-12-08 11:10:20

William ALLBERRY

Thank you so much - this irritating feature (which I hadn't asked for) was driving me mad!


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.