Finding Changes Made by Two People

by Allen Wyatt
(last updated August 24, 2019)

Arnold has a document in which Track Changes is turned on. The document has been edited by multiple people. He would like to find text that was added by one person (we'll call him Ted) and then deleted by another person (Mary). Arnold wonders if this can be done.

This cannot be done in the way that Arnold describes. The closest you can come is to display changes by both Ted and Mary, in this manner:

  1. Make sure the Review tab of the ribbon is displayed.
  2. Click the Show Markup tool (in the Tracking group) and then click either Reviewers or Specific People, depending on your version of Word. You should see a list of the reviewers with changes in the current document.
  3. Make sure a check mark appears only beside Ted's name and Mary's name; clear the check marks for any other reviewers.

At this point, only changes made by Ted and Mary are shown in the document. This doesn't answer Arnold's specific need, though, because he wants to see edits to the same text by both Ted and Mary, and what is showing on the screen now is any edits by either Ted or Mary.

Arnold can, however, use the Next Change tool on the Review tab of the ribbon to jump to the next change in the document. By then hovering over the change, he can see who made the specific change and narrow down to those changes made to the same text by both reviewers.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13665) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Rounding Numbers

The primary method of rounding values is to use the ROUND function in your formulas. Here's an introduction to this ...

Discover More

Using Overtype Mode

When you type information into a document, what you type normally is inserted just the left of the insertion point. Word ...

Discover More

Cleaning Old Cookie Sheets

Sometimes baked-on stains can be very stubborn to remove from metal cookware. Here are some ideas that may help get rid ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Specifying How Changes are Marked

If you want to configure how Word displays changes in your document, you may be at a loss as to where to start. This tip ...

Discover More

Using Different Colors with Tracked Changes

When changes are made in a document with Track Changes turned on, each author's changes are normally shown in a different ...

Discover More

Tracked Changes Won't Go Away

Track Changes is a great tool when editing a document, but the ways that it affects your document can sometimes be ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is five more than 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.