Shortcut for Em and En Spaces

by Allen Wyatt
(last updated June 16, 2018)

2

Joan comes from a typographical background, and she needs a quick way to type both em spaces and en spaces in a document. She wonders if Word already has shortcuts for these types of spaces.

Before getting into the actual shortcuts, you'll want to make sure you understand the terms being used in this tip. Some people find it difficult to differentiate between em dashes and em spaces, for instance. This tip is addressing, specifically, spaces, not dashes. The words "em" and "en" indicate the width of the space, with "em space" meaning a space the same width as a lowercase m character and "en space" meaning a space the same width as a lowercase n character.

If you pull up the Symbol dialog box and then display the Special Characters tab, you can see that Word doesn't provide a default keyboard shortcut for either em or en spaces. (See Figure 1.)

Figure 1. The Special Characters tab of the Symbol dialog box.

You may notice, however, that there is a Shortcut Key button in the dialog box. You can click the space you want (such as the Em Space) and then click the Shortcut Key button. Word displays the Customize Keyboard dialog box. (See Figure 2.)

Figure 2. The Customize Keyboard dialog box.

Make sure the insertion point is in the Press New Shortcut Key box and then press the shortcut you want to use for this particular space. I like to use Alt+M for the em space and Alt+N for the en space. Neither of these are assigned to any other purpose, so they seem rather natural for these spaces.

If you prefer to add your special spaces to the Quick Access Toolbar, see the WordTip entitled Inserting Special Spaces.

There are other ways you can add em and en spaces to your document, relying solely on the keyboard. One way is to type either 2002 (for an en space) or 2003 (for an em space) and then immediately press Alt+X. The codes are converted to the desired spaces. Another method is to hold down the Alt key as you type 8194 (for an en space) or 8195 (for an em space).

If you actually want to know about shortcuts for em and en dashes (not spaces), check out the WordTip entitled Inserting Different Dashes.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13539) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Quick AutoFill Variations

The AutoFill feature can be used for more than just incrementing information into cells. This tip explains how to access ...

Discover More

Inserting from the Clip Art Gallery Doesn't Work

Ever insert a picture and it won't display in your document? It could be due to some of the display settings in Word. ...

Discover More

Searching for All

When you are working on a worksheet (particularly a large one), you may want to search for and possibly copy information ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Copying Red Text to a New Document

Need to copy all the red text in your document to a different document? There are several ways you can approach the task; ...

Discover More

Replacing Random Text with Your Own Text

Word includes a little-known function that allows you to put "filler text" into your document. If you want this function ...

Discover More

Capitals After Colons

Do you want Word to always capitalize the first letter appearing after a colon? The program won't do it by default, but ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 3 + 5?

2018-06-19 08:11:23

Allen

Ken: You are correct; those work for DASHES. This tip, though is about SPACES, not dashes.

-Allen


2018-06-18 23:53:01

Ken

How about Ctl+Alt+- (keypad minus sign) for em dash and Ctl+- (keypad minus again) for en dash? THese work in Word 2016


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.