Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Entering a Name in the Header of a Locked Form.

Entering a Name in the Header of a Locked Form

by Allen Wyatt
(last updated June 6, 2015)

Lynn has created a four-page form in Word. After locking the form, she would like the person completing it to enter his name in the NAME field inside a header so that his name will appear at the top of each of the pages of his completed form. Word tells her she can't do this, but she can't help but wonder if there is a workaround.

The header (as Lynn found out) is not accessible in a locked form. While a macro could be written to allow access to the header in some manner, such an approach would be overkill. The only reasonable workaround would be follow these general steps:

  1. Create a NAME field somewhere in the first page of the form. This is where the user will enter his name.
  2. Apply a unique style to the NAME field. This should be a style that you don't use for any other purpose in the document; just for the NAME field.
  3. Insert a StyleRef field in the header that references the style you used in step 2.

That's it. When the user enters in his name, Word automatically updates the StyleRef field in the header to include that name. More information on the StyleRef field can be found elsewhere in this issue, on the WordTips site (simply look for StyleRef in the Search box on any page), or at the following page:

http://wordfaqs.mvps.org/StyleRef.htm

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13388) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Entering a Name in the Header of a Locked Form.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Full Justification in Word 2007

Word has historically allowed you to specify how it should handle justification of text on a line. This feature is not easy ...

Discover More

Saving Changes when Closing

If you write a macro that makes changes to a document, you may want that macro to save those changes. There are several ways ...

Discover More

Understanding Strikethrough Formatting

The strikethrough text feature in Word can be used as part of your document or to indicate that changes have been made to the ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Saving and Using a Form

After you have created your custom form, you will need to save it so that you can use it as often as needed. Word makes this ...

Discover More

Valid Numbers in Form Fields

When you create a form you need to use special form fields. If you want to limit what users can enter in a form field, you'll ...

Discover More

Saving Form Data for a Database

Use Word to create a form, and you can easily collect standardized data from a large number of users. When it comes time to ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 2?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.