Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Entering a Name in the Header of a Locked Form.
by Allen Wyatt
(last updated June 6, 2015)
Lynn has created a four-page form in Word. After locking the form, she would like the person completing it to enter his name in the NAME field inside a header so that his name will appear at the top of each of the pages of his completed form. Word tells her she can't do this, but she can't help but wonder if there is a workaround.
The header (as Lynn found out) is not accessible in a locked form. While a macro could be written to allow access to the header in some manner, such an approach would be overkill. The only reasonable workaround would be follow these general steps:
That's it. When the user enters in his name, Word automatically updates the StyleRef field in the header to include that name. More information on the StyleRef field can be found elsewhere in this issue, on the WordTips site (simply look for StyleRef in the Search box on any page), or at the following page:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13388) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Entering a Name in the Header of a Locked Form.
The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!
If you have ever created several documents that contain the same basic information with only a few minor differences, ...Discover More
After you have created your custom form, you will need to save it so that you can use it as often as needed. Word makes ...Discover More
Word allows you to create forms and then export the data from those forms into files that can be used by other programs. ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.