Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing a Style Sheet.

Printing a Style Sheet

Written by Allen Wyatt (last updated March 5, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365

If you use styles within your documents, Word allows you to print a style sheet that you can use as a reference when applying and planning styles for your document. To print a style sheet, follow these steps:

Press Ctrl+P. Word displays the Print settings area.
Click the first setting under the Settings heading. (This setting shows as Print All Pages by default.) Word displays a drop-down list of options. (See Figure 1.)

Figure 1. Choosing to print a style list.

Click on Styles, under the Document Info section.
Click the Print button.

If you are using Word 2007, then the steps are different:

Press Ctrl+P. Word displays the Print dialog box. (See Figure 2.)

Figure 2. The Print dialog box.

In the Print What drop-down list, select Styles.
Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13334) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Printing a Style Sheet.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Automatic AutoCorrect Exceptions for Beginning Sentences

When automatically capitalizing the beginning of sentences, Word relies on how you historically have done your typing. ...

Discover More

Preventing Changes to Formatting and Page Size

When you create workbooks for others to use, you might want to make sure that they can't change the formatting and paper ...

Discover More

Continuing Macro Lines

Sometimes a macro command line can get very, very long. This can make it hard to understand when you look at it a month ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2019. Spend more time working and less time trying to figure it all out! Check out Word 2019 For Dummies today!

More WordTips (ribbon)

Searching for Text Not Using a Certain Style

Word is very flexible in what it allows you to search for. One thing it can't do, however, is allow you to search for ...

Discover More

Converting Explicit Character Formatting to Styled Formatting

If you are working with a document created by others, you may want to convert text formatted explicitly so that it is ...

Discover More

Renaming Custom Styles to Be Built-In Styles

Word allows you to rename a custom style, provided that the name you want isn't already in use. If the name you want is ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 5 + 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.