Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing Caption Numbering Styles.

Changing Caption Numbering Styles

by Allen Wyatt
(last updated November 15, 2014)

1

If you use the captioning feature of Word, you can automatically number all your captions. For instance, all your tables and figures could be numbered using consecutive numbers. In addition, Word allows you to specify how you want the numbers to appear in the caption. To change numbering styles for your captions, follow these steps:

  1. Display the References tab of the ribbon.
  2. Click the Insert Caption tool, in the Captions group. Word displays the Caption dialog box. (See Figure 1.)
  3. Figure 1. The Caption dialog box.

  4. Click on the Numbering button. Word displays the Caption Numbering dialog box. (See Figure 2.)
  5. Figure 2. The Caption Numbering dialog box.

  6. Using the Format drop-down list, choose the format you want used for your caption numbers.
  7. Click on OK to close the Caption Numbering dialog box.
  8. Click on OK to insert your caption.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13312) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Changing Caption Numbering Styles.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 2?

2016-06-23 10:43:54

Marty

When I have more than one Figure and caption on a single page in a lengthy document, Word 2008 sometimes insists on changing the numbers so that the Figure at the bottom of the page has a lower number than the Figure at the top of the page. If I manually change them, it seems to foul up the automatic Table of Figures feature by simply omitting these two Figures. Is there any way to have the image I put in first, at the top, consistently have the first number and not switch when I insert a second image lower down on the page?


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