Forcing a Complete Spelling and Grammar Check

by Allen Wyatt
(last updated September 13, 2014)

1

Joy has a document that has some text that is not checked in a spelling or grammar check. Some phrases are specifically marked "do not check" in the Language dialog box, and some styles are set up for no checking. Joy would like, however, to "override" this setting and force a complete check of the document.

This can be done in Word if you follow these steps:

  1. Press Ctrl+A. This selects the entire document.
  2. Display the Review tab of the Ribbon.
  3. If you are using Word 2007, click the Set Language tool in the Proofing group. If you are using Word 2010 or Word 2013, click the Language tool in the Language group and then choose Set Proofing Language. Word displays the Language dialog box. (See Figure 1.)
  4. Figure 1. The Language dialog box.

  5. Uncheck the Do Not Check Spelling Or Grammar checkbox.
  6. In the list of available langauges, select the option that reflects the language of the text.
  7. Click OK.

At this point your document is ready for a complete check. All you need to do is press F7 or, on the Review tab, click the Spelling & Grammar tool in the Proofing group.

Understand, though, that if you go through this process you've effectively overridden whatever your particular styles have as "default" for your text. To get back to the default (at least according to the styles), you'll need to select the entire document again (Ctrl+A) and then press Ctrl+Q to return everything to normal. This won't undo any spelling corrections you made, but it will return the "do not check" setting to whatever is defined for each style used in the document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13247) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Copying Red Text to a New Document

Need to copy all the red text in your document to a different document? There are several ways you can approach the task; ...

Discover More

Converting Strings to Numbers

When working with data in a macro, there are two broad categories you can manipulate: numbers and text. Sometimes you need to ...

Discover More

Converting an Unsupported Date Format

Excel makes it easy to import information created in other programs. Converting the imported data into something you can use ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Symbols in Words Added to the Dictionary

Adding special characters to otherwise normal words, such as a company name, may be necessary. However, this could affect how ...

Discover More

Expanding a Custom Dictionary

Does Word tell you that your custom dictionary is full? It might not actually be full, but even if it is you can add another ...

Discover More

Dictionary Shortcut Key

Need a quick way to display the dictionary or other grammar tools? Use one of the handy built-in shortcuts provided by Word.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is four less than 6?

2014-09-15 05:41:55

Neville Percy

I didn't know Ctrl+Q, so I looked it up. People should be aware that in some documents it will remove a whole lot more than just the spellchecking change.

Luckily, there's always Ctrl+Z. ;-)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.