Too Many Edits Prevent Pasting

by Allen Wyatt
(last updated August 30, 2014)

5

When trying to copy and paste in a Word document Stanley gets the message: "There are too many edits in the document. This operation will by incomplete. Save your work." He is trying to understand what causes this error and how he can avoid it.

Unfortunately, this particular error message is rather vague on the part of Microsoft. It could just as easily have been phrased "something is going wrong with this document, but we're not quite sure what it is." Let's take a look at possible ways to deal with the error to see if it can be fixed.

First, it could be that you are running low on disk space on wherever this particular document is stored. Word, particularly when working with large documents, stores quite a bit of information to disk in temporary files. If there isn't enough space on the disk to create temporary files that are needed by the program, then you could see this error. This cause may crop up, for instance, if the document is stored on a flash drive and that flash drive has limited space on it. (The temporary files used by Word are often stored in the same directory as the original document.)

To see if that is the case, get out of Word completely and examine the drive where the document is located. In Windows check to see how much free space is on the drive. If there is very little, delete any unneeded files. Look for files ending with the TMP filename extension anywhere on the drive; these can be deleted right away.

If this doesn't fix the problem, then it is possible that your document is mildly corrupted. (If it was anything more than mildly corrupted, you probably wouldn't be able to open it at all.) Follow these steps:

  1. Start Word. You should only have the default, blank document open that appears when you first start the program.
  2. Display the Open dialog box.
  3. Locate and select the problem document.
  4. Click the down-arrow next to the Open button. Word lists several ways you can open the document.
  5. Choose Open and Repair.

Using the Open and Repair option causes Word to go through and try to fix some things that may be wrong with the document. You would think that the program would have tried the repairs automatically if it detected something was wrong with the document enough that it gave the vague error message, but that apparently isn't the case. You need to specifically tell the program to initiate the repairs in this manner.

If this doesn't fix the issues with the document, then you should fall back to more traditional methods of dealing with corrupted documents. These suggestions stem from the general wisdom that it is large, complex documents that generally exhibit corruption issues. Make a copy of your document and then follow these general steps on the copy, saving and checking the document between each step:

  1. Remove any editing restrictions and protection from the document.
  2. Turn off Track Changes (if it is on) and resolve any changes you previously tracked. This may be as simple as accepting all changes or going through them, one at a time, and accepting or rejecting them, as appropriate. The goal is to get rid of any tracked changes entirely.
  3. Delete any comments in the document.
  4. Get rid of any special tables (such as a table of contents or table of authorities) and indexes in the document. You can always add these back later.
  5. Simplify any tables in your document. This means getting rid of any nested tables (tables inside of tables), any table cells containing large amounts of text, and any merged cells.
  6. Simplify or remove any complex drawings that may existing in the document. For instance, look for drawings consisting of many shapes grouped together.
  7. Press Ctrl+A to select the entire document, then press Ctrl+Q and Ctrl+Space Bar. This gets rid of any explicit formatting (both character and paragraph) within the document.
  8. In addition to opening the problem document, create a new, blank document. In the problem document, press Ctrl+Home (to move to the beginning of the document), press Shift+Ctrl+End (to select everything to the end of the document), press Shift+Left Arrow (to de-select the final paragraph mark in the document), and press Ctrl+C (to copy everything to the Clipboard). Switch to the new, blank document and press Ctrl+V to paste everything there. Save the new document and check to see if it exhibits the same problems as the original.

The reason for these steps (and checking the document between each step) is that large documents, over time, can become very, very complex internally. This can cause Word to get confused about how the document should be assembled. The purpose of each step is reduce complexity in the problem document and retain as much of the original text and, optionally, formatting as possible.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13229) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Picking a Contiguous Range of Cells

There are a variety of ways to pick a range of cells in Excel. Here are three of them you'll find useful.

Discover More

Counting Cells with Specific Characters

Excel is used by many people to hold all sorts of data, not just numbers. If you have cells that include meaningful leading ...

Discover More

Deriving Antilogs

Creating math formulas is a particular strong point of Excel. Not all the functions that you may need are built directly into ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Putting a Bullet in the Middle of a Sentence

Need a special character (such as a bullet) in the middle of your text? Here are two quick ways to enter the character you ...

Discover More

Displaying Spaces in a Document

Seeing where every space is within a document can be very helpful in polishing your editing. Here's how to make those pesky ...

Discover More

Capitalizing the First Letter after a Colon

There are many rules in English grammar (and many exceptions to those rules.) One common rule of grammar is to capitalize the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 1?

2015-10-19 14:03:02

vla

Thank you!


2015-10-14 11:26:13

Roger

Thank you very much. Lost hours to look why my (complex) word file always showed error (too many edits...).
With open and repair problem solved


2015-03-13 01:33:17

Shanker.

Thank you Tina. I've the problems of corruption in some of my docs where individual numerical lists join together into one after some point.

May be I'll try your tip next time.


2014-09-25 12:33:23

Tina

I have found whenever I have had a mildly corrupted document, the easiest and quickest way to fix it (this worked for earlier versions as well - not sure how far back)if the repair did not work. I would open a blank document and copy and paste sections of the document to the new document until all was pasted to the new document then save it as a different name. Close both documents and open the new one and check, I have never had a problem with this fix if it was a mildly corrupted file. At that point I then remove the old document so I don't open it by accident and rename the new one to what I want. I just had this happen in the 2013 version and still worked wonderfully.


2014-09-02 10:21:31

Mabel

Converting to text any tables that might be in the page headers or footers also help.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.