Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Removing Entire Paragraphs from Your Document.

Removing Entire Paragraphs from Your Document

by Allen Wyatt
(last updated August 16, 2014)

1

The Replace function built into Word is extremely powerful. Because of this it is possible to do quite a bit of damage to your documents. But sometimes you want to do damage, right? For instance, you may want to remove all occurrences of a certain type of paragraph. In lesser word processors, this can be quite a chore. But Word makes it relatively painless and quick, provided you have formatted your document using styles. To remove paragraphs, follow these steps:

  1. Position the insertion point at the beginning of your document. (This is not necessary, but makes the replace operation quicker.)
  2. Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box.
  3. If the More button is available, click on it. (See Figure 1.)
  4. Figure 1. The expanded Replace tab of the Find and Replace dialog box.

  5. Delete anything in the Find What box. Click on the No Formatting button if it is available.
  6. Click on Format, then choose Styles. This displays the Find Styles dialog box.
  7. Select the style of the paragraphs you want to remove from your document.
  8. Press Tab to advance to the Replace With box. Delete anything there, and click on the No Formatting button if it is available.
  9. Click on Replace All.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13211) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Removing Entire Paragraphs from Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Copying Files or Folders

A common operation within Windows is to copy files and folders from one location to another. Here are the two major ways ...

Discover More

Filling A Drawing Object

Creating a drawing object can be just the first step in putting together your masterpiece drawing. This tip explains how ...

Discover More

Printing a List of AutoCorrect Entries

Want a printed record of the AutoCorrect entries you've created in Word? There is no built-in way to do it, but you can ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Deleting a Page

Want to delete the current page? There is no automatic command to perform this task in Word, but you can create your own ...

Discover More

Ignoring Smart Quotes when Comparing Text

When comparing two pieces of text, you may find that Word's smart quotes can mess up the comparison. Here's a quick way ...

Discover More

Getting the Proper Type of Ellipses

Type three periods in a row, and the AutoCorrect feature in Word kicks in to exchange that sequence for a special ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one less than 3?

2018-06-23 17:42:32

Margaret Fleming

'I want to remove certain paragraphs I have " deleted."
This is NOT about a style of paragraph. This is about these particular words, like info on a photo source that belongs in another document.

I can't imagine anyone wanting to remove all paras that are a similar style!!!!!!

I want a decent looking ms to preserve on a flash drive


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.