Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Removing Entire Paragraphs from Your Document.

Removing Entire Paragraphs from Your Document

by Allen Wyatt
(last updated August 16, 2014)

The Replace function built into Word is extremely powerful. Because of this it is possible to do quite a bit of damage to your documents. But sometimes you want to do damage, right? For instance, you may want to remove all occurrences of a certain type of paragraph. In lesser word processors, this can be quite a chore. But Word makes it relatively painless and quick, provided you have formatted your document using styles. To remove paragraphs, follow these steps:

  1. Position the insertion point at the beginning of your document. (This is not necessary, but makes the replace operation quicker.)
  2. Press Ctrl+H. Word displays the Replace tab of the Find and Replace dialog box.
  3. If the More button is available, click on it. (See Figure 1.)
  4. Figure 1. The expanded Replace tab of the Find and Replace dialog box.

  5. Delete anything in the Find What box. Click on the No Formatting button if it is available.
  6. Click on Format, then choose Styles. This displays the Find Styles dialog box.
  7. Select the style of the paragraphs you want to remove from your document.
  8. Press Tab to advance to the Replace With box. Delete anything there, and click on the No Formatting button if it is available.
  9. Click on Replace All.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13211) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Removing Entire Paragraphs from Your Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Getting Rid of Workbook Links

Excel allows you to easily link information from one workbook to another. If you want to get rid of links that may be ...

Discover More

Automatically Adjusting Height for Text Boxes

Text boxes are often used to enhance the layout of documents. You may want a text box that adjusts its height ...

Discover More

Wielding the Power

If you are done using Windows for a while, it is a good idea to shut down your system. Windows provides several different ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Inserting a Non-Breaking Space

In Word a non-breaking space will help you keep two words together on the same line. Here's two different ways that you ...

Discover More

Using Optional Hyphens

Adding hyphens to your document can affect the way in which Word wraps text from one line to the next. Optional hyphens, ...

Discover More

Inserting Special Spaces

Do you need to frequently add en spaces and em spaces to your documents? You can add special tools to Word that make ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight minus 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.