Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Finding and Deleting Rows.

Finding and Deleting Rows

by Allen Wyatt
(last updated December 29, 2016)

4

Sam has a document that contains some tables in which he wants to delete some rows. The rows contain specific text, which he can certainly delete by using Find and Replace, but he wants to delete the entire rows that contain that text.

There is no way to do this (delete rows) using the normal Find and Replace features of Word. Instead, you need to use a macro that will find the text and then delete the entire row. Here is a relatively simple macro that will do the job:

Sub DeleteRowWithSpecifiedText()
    Dim sText As String

    sText = InputBox("Enter text for Row to be deleted")
    Selection.Find.ClearFormatting
    With Selection.Find
        .Text = sText
        .Wrap = wdFindContinue
    End With
    Do While Selection.Find.Execute
        If Selection.Information(wdWithInTable) Then
            Selection.Rows.Delete
        End If
    Loop
End Sub

This macro first displays an input box that asks the user to specify the text to be searched for. It then starts searching for all instances of that text. If an instance is found, then the selection is checked to make sure it is within a table. If it is, then the entire row is deleted and the macro moves on to the next occurrence.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13148) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Finding and Deleting Rows.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is four more than 1?

2017-07-06 10:14:50

Norma

Allen, Thank you so much for your dedication to the Word community! Your macro will save me lots of time! Is it possible to add additional input boxes to clear out a number of rows at a time or is it necessary to run the macro with a new row to delete? For instance, to delete all rows that contain "Address" and all rows that contain "City." Thank you!


2017-01-29 12:34:35

Russ

Here is the method described in Word 7 Help:

To Delete a row:

Select the row that you want to delete by clicking its left edge.
Select a row

Under Table Tools, click the Layout tab.

In the Rows & Columns group, click Delete, and then click Delete Rows.


2017-01-29 02:46:08

Richard K

Place the above script to Search and Delete Row into Word 2016. Script only did a search, did find, but DID NOT delete the rows. Had 46 pages and wanted to delete every second row.


2015-04-08 14:54:28

Zdravko

Thank you for this very useful tip!
But is there any macro for finding and deleting the text that is not in the table.
Thank in advance!


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