Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Finding and Deleting Rows.
by Allen Wyatt
(last updated December 29, 2016)
Sam has a document that contains some tables in which he wants to delete some rows. The rows contain specific text, which he can certainly delete by using Find and Replace, but he wants to delete the entire rows that contain that text.
There is no way to do this (delete rows) using the normal Find and Replace features of Word. Instead, you need to use a macro that will find the text and then delete the entire row. Here is a relatively simple macro that will do the job:
Sub DeleteRowWithSpecifiedText() Dim sText As String sText = InputBox("Enter text for Row to be deleted") Selection.Find.ClearFormatting With Selection.Find .Text = sText .Wrap = wdFindContinue End With Do While Selection.Find.Execute If Selection.Information(wdWithInTable) Then Selection.Rows.Delete End If Loop End Sub
This macro first displays an input box that asks the user to specify the text to be searched for. It then starts searching for all instances of that text. If an instance is found, then the selection is checked to make sure it is within a table. If it is, then the entire row is deleted and the macro moves on to the next occurrence.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13148) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Finding and Deleting Rows.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
Word allows you to use its searching capabilities to easily find multiple items in a document. What if you want to copy ...Discover More
Some replacement tasks can seem daunting, but Word provides some great tools for making just about any replacement you ...Discover More
Find and Replace is a great tool, but what are you to do if your find or replace doesn't work as you expect? This tip ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.