Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Finding and Deleting Rows.
by Allen Wyatt
(last updated May 19, 2021)
Sam has a document that contains some tables in which he wants to delete some rows. The rows contain specific text, which he can certainly delete by using Find and Replace, but he wants to delete the entire rows that contain that text.
There is no way to do this (delete rows) using the normal Find and Replace features of Word. Instead, you need to use a macro that will find the text and then delete the entire row. Here is a relatively simple macro that will do the job:
Sub DeleteRowWithSpecifiedText() Dim sText As String sText = InputBox("Enter text for Row to be deleted") Selection.Find.ClearFormatting With Selection.Find .Text = sText .Wrap = wdFindContinue End With Do While Selection.Find.Execute If Selection.Information(wdWithInTable) Then Selection.Rows.Delete End If Loop End Sub
This macro first displays an input box that asks the user to specify the text to be searched for. It then starts searching for all instances of that text. If an instance is found, then the selection is checked to make sure it is within a table. If it is, then the entire row is deleted, and the macro moves on to the next occurrence.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13148) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Finding and Deleting Rows.
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