Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Finding a Cell Reference.
by Allen Wyatt
(last updated May 29, 2018)
When you are working with tables, you often need to know the reference of a particular cell. For certain functions or fields, Word expects the cell reference to be specified using the Column/Row format that many readers are familiar with in Excel. For instance, A1 is the top-left cell, B1 is one cell to the right, and A2 is one cell below the first cell.
Unfortunately, there is no inherent capability of Word to inform you of the reference of a cell you have selected. You can get around this problem by using a macro. The following example macro will return, in the status bar, the current column and row in which the insertion point is located.
Sub CellRef() Const clngAOffset As Long = 64 ' Word's maximum columns is 64, but this procedure ' can cope up to clngMaxCols columns Const clngMaxCols As Long = 702 Dim lngRow As Long, lngCol As Long Dim strCol As String ' See if in table If Selection.Information(wdWithInTable) Then ' Get column and row numbers lngCol = Selection.Information(wdStartOfRangeColumnNumber) lngRow = Selection.Information(wdStartOfRangeRowNumber) ' Convert column number to letter Select Case lngCol Case Is < 27 ' Single character column reference strCol = Chr$(clngAOffset + lngCol) Case Is > clngMaxCols MsgBox "Table is too big" Exit Sub Case Else ' Two-character column reference strCol = Chr$(clngAOffset + Fix((lngCol - 1) / 26)) strCol = strCol & Chr$(CLng(clngAOffset + 1 _ + ((lngCol - 1) Mod 26))) End Select ' Show column, row, and cell reference in status bar StatusBar = "Col:" & lngCol & "/Row:" & lngRow _ & " = Cellref: " & strCol & CStr(lngRow) End If End Sub
When you run the macro, it displays the requested information on the status bar in the following format:
Col:2/Row:1 = B1
You should note that the macro will handle tables that have more dimensions that Word will natively handle. This was not arbitrarily done; programmatically it is just as easy to return the 702nd column of a table (ZZ) as it is to return the 64th column (BL).
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13093) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Finding a Cell Reference.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
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