Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Finding a Cell Reference.

Finding a Cell Reference

by Allen Wyatt
(last updated May 29, 2018)

1

When you are working with tables, you often need to know the reference of a particular cell. For certain functions or fields, Word expects the cell reference to be specified using the Column/Row format that many readers are familiar with in Excel. For instance, A1 is the top-left cell, B1 is one cell to the right, and A2 is one cell below the first cell.

Unfortunately, there is no inherent capability of Word to inform you of the reference of a cell you have selected. You can get around this problem by using a macro. The following example macro will return, in the status bar, the current column and row in which the insertion point is located.

Sub CellRef()
    Const clngAOffset As Long = 64
    ' Word's maximum columns is 64, but this procedure
    ' can cope up to clngMaxCols columns
    Const clngMaxCols As Long = 702
    Dim lngRow As Long, lngCol As Long
    Dim strCol As String

    ' See if in table
    If Selection.Information(wdWithInTable) Then
        ' Get column and row numbers
        lngCol = Selection.Information(wdStartOfRangeColumnNumber)
        lngRow = Selection.Information(wdStartOfRangeRowNumber)
        ' Convert column number to letter
        Select Case lngCol
        Case Is < 27
            ' Single character column reference
            strCol = Chr$(clngAOffset + lngCol)
        Case Is > clngMaxCols
            MsgBox "Table is too big"
            Exit Sub
        Case Else
            ' Two-character column reference
            strCol = Chr$(clngAOffset + Fix((lngCol - 1) / 26))
            strCol = strCol & Chr$(CLng(clngAOffset + 1 _
              + ((lngCol - 1) Mod 26)))
        End Select
        ' Show column, row, and cell reference in status bar
        StatusBar = "Col:" & lngCol & "/Row:" & lngRow _
          & " = Cellref: " & strCol & CStr(lngRow)
    End If
End Sub

When you run the macro, it displays the requested information on the status bar in the following format:

Col:2/Row:1 = B1

You should note that the macro will handle tables that have more dimensions that Word will natively handle. This was not arbitrarily done; programmatically it is just as easy to return the 702nd column of a table (ZZ) as it is to return the 64th column (BL).

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13093) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Finding a Cell Reference.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Inserting a Document's Size

Want to insert the size of your document directly into the document body? You can do so by using one of the dynamic ...

Discover More

Running a Macro When a Worksheet is Deactivated

You can easily configure Excel so that it runs a specific macro whenever a worksheet is deactivated. Just follow the easy ...

Discover More

Getting Word to Remember the Default Date and Time Format

One way to insert the current date into your document is to use the Date and Time dialog box. The Default button in the ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Jumping to the Ends of Table Rows

Need to jump from one end of a table row to another? Word provides a couple of handy shortcuts that can make this type of ...

Discover More

Keeping Table Rows Together

When you create a table that extends beyond a single page, you may want to make sure that the information in a table row ...

Discover More

Hiding Gridlines

For those times when you remove the borders from your tables, Word provides a way that you can display non-printing ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 5?

2018-05-29 10:43:21

Bill Wolfe

Excellent tip.

One question: is the Chr$() function the same as Chr() ??


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.