Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Vertically Centering Labels.

Vertically Centering Labels

by Allen Wyatt
(last updated December 22, 2018)

1

Word includes a tool that allows you to quickly and easily set up labels. (You learn about creating labels in other issues of WordTips.) If you are using labels that have more vertical space that is required for the information you are printing, you may want to vertically center the text within a label.

If you create a full sheet of the same label using the Envelopes and Labels tool, then the labels should already be centered vertically. If you are creating labels using the Mail Merge feature, however, the labels may not appear to be centered vertically. The reason they appear this way is because Word often adds some extra empty paragraphs at the end of each label.

For instance, I created a mail-merge page of labels that used four lines. Word stuck an extra two lines at the end of each of my labels. The first was a blank line, and the second contained the end-of-cell marker for the table—but it still acts like a blank line. The result is that Word takes the blank lines into account when vertically centering the text in the label, and it appears to be aligned at the top of the label.

Unfortunately, there is only one way to fix this: by hand. You can get rid of the blank lines by following these steps:

  1. Create your mail merge labels as you normally would.
  2. Make sure the Show/Hide tool is selected—you want to see the paragraph markers at the end of each paragraph.
  3. Position the insertion point in one of your labels on the last line that has text on it.
  4. Press the End key to move to the end of the line.
  5. Press Delete to delete the paragraph marker.
  6. Keep pressing Delete until the end-of-cell marker is at the end of the line.
  7. Repeat steps 3 through 5 for each label on the sheet.

Your labels should now be centered vertically.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11980) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Vertically Centering Labels.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Ranges on Multiple Worksheets

Referring to a range of cells on the current worksheet is easy. But what if you want to refer to a range on a number of ...

Discover More

Putting Your Index after Your Endnotes

Endnotes are supposed to be at the end of your document, right? Not necessarily. You may want something else at the end, ...

Discover More

Calculating a Sum for a Range of Dates

If you use Excel to track information based on dates, you may wonder how to get a sum for only certain dates that you ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Handling Long Lines in Address Labels

When you print address labels, you only have a limited amount of horizontal space for each line of the label. If your ...

Discover More

Creating One-time Labels

Need to create a set of labels for a specific purpose? The easiest way is to let Word create a set of blank labels and ...

Discover More

Adding Addresses To a Set of Address Labels

Got a bunch of pages labels and you need to insert a label into the middle of the bunch? This isn't easy to do in Word, ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 + 0?

2018-12-23 08:13:06

Ray McAllister

See https://cybertext.wordpress.com/2011/07/07/word-add-something-just-before-a-table-cell-marker/amp/. Use this strategy to add an otherwise unused character to the end of each cell in the table (say, §). Then search and replace replace all “^p§” for “§”. If there might be multiple hard returns at the end of some cells or other space-creating characters (such as ^l and the space itself), repeat this step as necessary. Finally, replace all § characters with nothing.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.