Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Vertically Centering Labels.

Vertically Centering Labels

by Allen Wyatt
(last updated June 9, 2018)

5

Word includes a tool that allows you to quickly and easily set up labels. (You learn about creating labels in other issues of WordTips.) If you are using labels that have more vertical space that is required for the information you are printing, you may want to vertically center the text within a label.

If you create a full sheet of the same label using the Envelopes and Labels tool, then the labels should already be centered vertically. If you are creating labels using the Mail Merge feature, however, the labels may not appear to be centered vertically. The reason they appear this way is because Word often adds some extra empty paragraphs at the end of each label.

For instance, I created a mail-merge page of labels that used four lines. Word stuck an extra two lines at the end of each of my labels. The first was a blank line, and the second contained the end-of-cell marker for the table—but it still acts like a blank line. The result is that Word takes the blank lines into account when vertically centering the text in the label, and it appears to be aligned at the top of the label.

Unfortunately, there is only one way to fix this: by hand. You can get rid of the blank lines by following these steps:

  1. Create your mail merge labels as you normally would.
  2. Make sure the Show/Hide tool is selected—you want to see the paragraph markers at the end of each paragraph.
  3. Position the insertion point in one of your labels on the last line that has text on it.
  4. Press the End key to move to the end of the line.
  5. Press Delete to delete the paragraph marker.
  6. Keep pressing Delete until the end-of-cell marker is at the end of the line.
  7. Repeat steps 3 through 5 for each label on the sheet.

Your labels should now be centered vertically.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11980) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Vertically Centering Labels.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Hyperlinks to Charts

You can create hyperlinks to all sorts of worksheets in a workbook, but you cannot create a hyperlink to a chart sheet. ...

Discover More

Deleting a Bookmark

Create a bookmark and you may, at some future point, need to delete that bookmark. It's easy to do, as described in this tip.

Discover More

Using Sequential Document Serial Numbers

Need to add a unique serial number to each printed copy of your document? Here's a quick way to print such numbered versions.

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Left and Right Aligned on One Line in a Label

If you need to put information on a label that has both left- and right-aligned information on the same line, it can be ...

Discover More

Creating One-time Labels

Need to create a set of labels for a specific purpose? The easiest way is to let Word create a set of blank labels and ...

Discover More

Changing Label Sizes

Information formatted for one type of label may someday need to be printed on a different type of label. Here's some ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one less than 2?

2018-06-11 22:00:42

Ron Hinds

So I have 10 pages of labels, 30 per page.
I have to do this for all 300. Come on... there has to be a better way.
None of these tips work for MS Word 16.13.1 Mac
Deleting the last paragraph marker will Vertically center the first cell. but no others.


2016-11-11 17:40:43

Tammie King

I usually right click on the cross at the Upper Right Corner of the Table to Bring up the context Menu, Then Choose Cell Alignment and Align Center.
Works like a Charm!


2015-02-13 10:31:45

Luana Hill

I use find and replace to delete the extra hard returns. This can be done for the whole document at once.


2015-02-13 09:31:08

Morris Manning

I have not tested this but I would try deleting all the lables but the one I have properly sized. I would copy that label, select the now empty lable spaces and paste.


2012-08-05 17:52:55

Janet Allen

It worked for me but I tried making a quick correct with it and that did not work. I can't see typing that over and over again. Any ideas?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.