Saving Documents Locally and on OneDrive

by Allen Wyatt
(last updated March 8, 2014)

7

Francis would like to save documents on both his local drive and on OneDrive. He assumes this will take a macro (so he doesn't have to do two separate saves), but he's not sure how to go about it.

There are a couple of ways to approach this issue. One way is to consider not needing to make any changes at all. If you are using Word 2013, the program may already be saving your documents to the cloud (i.e., OneDrive) by default. When you use the Save As command, one of the options for a document location is to your OneDrive account. Pick to save the document there, and it is then available in all locations from which you might use Word.

Another option (and I tend to like this one the best) is to map a local folder to OneDrive or another cloud-based service. When you do this, anything you place in the local folder automatically is mirrored to OneDrive, which means you get to have both a local copy of the document and one in the cloud. Instructions for how to map a local folder to a cloud-based service vary, depending on the service. (Check the help information for the service to find out details.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12992) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is three more than 5?

2016-02-19 18:38:06

Richard

Unfortunately, this is not a viable solution. Saving to C:[...]OneDrive returns the error that permission is denied. Saving to te local OneDrive folder is *not* the same as saving to any other local folder with automatic replication to the cloud. The best I have found is that in order to save to OneDrive, you must save to the URL:
https://d/docs.live.net/[cid]/[folder name]
with the [cid] being the account ID for the person's OneDrive account and authorization for the save is handled by the operating system's OAuth process (requiring the user to login to OneDrive seperately).

Now the trick comes in to how does one find that account ID in order to save to OneDrive?


2014-03-29 04:50:34

David French

Graham Mayor has a free Word add-in that enables the user to save to one location and copy the file to another location.


2014-03-10 18:18:34

Steve Furse

@K.Vee.Shanker. I do not really know myself. That was why I put such high hopes into this "tip". I realize that you had something else in mind, but at this point I would keep open the option of using a commercial service like "iDrive"(sp?) or "Mozy".


2014-03-10 01:39:23

K.Vee.Shanker.

And, I'm using Word 2007.


2014-03-10 01:35:34

K.Vee.Shanker.

@Steve Furse,

I agree with your observation. I'm also looking for a solution of saving copies of documents in another location simultaneously. Not in Cloud, but in another derive/network as a backup. It's preferable that these documents are not connected, so that if one is corrupted during updates, the other is available for restart.Can you give me a tip without involving a macro?


2014-03-08 20:06:15

david

the tip sounded great - do you plan to answer the question and/or provide and example of how to save Documents Locally and on OneDrive?


2014-03-08 17:47:53

Steve Furse

You did not actually answer the question. Do you plan to?


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