Saving Styles in a Macro

by Allen Wyatt
(last updated February 15, 2014)

1

Raj wonders whether styles can be saved in a Word macro and run later as part of a "sanity check" to make sure that only the template styles are applied to a document and nothing else.

This answer to this question is actually much more complicated than you might surmise. If Raj is wanting to stop the user from adding styles either directly (by creating new styles) or indirectly (by using copy and paste from other sources), then there are actually several things you can try, including a few macros. These have been covered in the following WordTip:

http://wordribbon.tips.net/T012698

Beyond what is covered in that tip, if all you want to do is check to see whether the styles used in a document are on an "approved list" of styles, then it is a relatively simple task. The names of macros can easily be stored in a string array and then compared to the styles applied to each paragraph in a document. You can step through the paragraphs in a document and examine whether the styles are in the approved list using a structure similar to this one:

sTemp = ""
For Each p In ActiveDocument.Content.Paragraphs
    sPStyle = p.Style
    bNotFound = True
    For J = 1 To iNumValid
        If sPStyle = sValidStyles(J) Then bNotFound = False
    Next J
    If bNotFound Then
        sTemp = sTemp & sPStyle & vbCrLf
    End If
Next p

This example is simply a code snippet; your full macro would need to set up a string array (sValidStyles) that contains all the valid style names along with iNumValid which is the number of array elements. When the snippet is complete, the sTemp variable contains the names of all the styles used in the document that aren't in the sValidStyles array. (If an invalid style appears in the document more than once, it will appear in sTemp more than once.)

If you are looking for a macro that will actually do a "sanity check" to see if a style has been modified, then the problem is astronomically more complex. Styles can have scores or hundreds of possible settings, and storing each of those settings for each valid style would be a nightmare. In that situation it is better to go with the protection-based approaches detailed in the tip linked to above.

Note:

If you would like to know how to use the macros described on this page (or on any other page on the WordTips sites), I've prepared a special page that includes helpful information. Click here to open that special page in a new browser tab.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12959) applies to Microsoft Word 2007, 2010, and 2013.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Performing Calculations while Filtering

The advanced filtering capabilities of Excel allow you to easily perform comparisons and calculations while doing the ...

Discover More

Referencing the Last Six Items in a Formula

If you have a list of data in a column, you may want to determine an average of whatever the last few items are in the ...

Discover More

Quickly Changing Columns

You can use the Columns tool, available on the Page Layout or Layout tab (depending on which version of Word you are ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Turning Off Smart Quotes for Specific Styles

Smart quotes can be helpful in making a great-looking document, but at times, they can be a real pain. Wouldn’t it be ...

Discover More

Printing a List of Custom Styles

You can add any number of styles to your document in order to define how you want your text to appear. If you later want ...

Discover More

Getting Rid of Variant Styles

If you use the Styles task pane, you may have noticed that it can list more than just styles. It also lists variants of ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 6?

2014-02-18 08:00:25

Bryan

"The names of macros can easily be stored in a string array..."

I think you mean "styles" instead of "macros".

Also in the code, using a boolean variable for a negative is really confusing. Why not call it bFound?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.