Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Specifying a Table of Contents Entry.

Specifying a Table of Contents Entry

by Allen Wyatt
(last updated May 10, 2017)

If you are creating a regular table of contents from headings within the document, you don't need the information in this tip. Instead, you should refer to the TOC tips provided in other issues of WordTips. If you are creating a specialized TOC, however, then you will need the information in this tip. Examples of a specialized TOC would be a table of figures, illustrations, or tables. To create these types of TOCs, you must follow these two basic steps:

  1. Specify what you want in the TOC.
  2. Generate the TOC.

The first step is done by the following these steps; the second is covered in the next tip.

  1. Position the insertion point immediately after the text you want included in the TOC.
  2. Press Ctrl+F9 to insert a set of field braces. Make sure the insertion point stays between the braces.
  3. Type tc, followed by the TOC entry within quotes. Thus, if you want the entry to be "North American Mammals", enter tc "North American Mammals" between the field braces.
  4. Repeat steps 1 through 3 for each TOC entry you want to define.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12659) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Specifying a Table of Contents Entry.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Creating Custom Document Properties

Word allows you to keep track of any number of custom properties about a document. Here's how to create those properties ...

Discover More

Changing Orientation of a Text Box

Want to change how a text box is oriented on the page? You can't do it, but you can adjust the dimensions of the box ...

Discover More

Headings in Tables Not Showing in TOC

Word includes a couple of built-in tools that rely upon the use of heading styles in your document. These tools include ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Page Ranges in a TOC

It is easy to generate a table of contents for a document, and that TOC can contain page number references for each ...

Discover More

Creating a Table of Contents from Heading Levels

If your document is any length at all, adding a table of contents is a nice touch. This tip demonstrates how easy it is ...

Discover More

Updating an Entire TOC from a Macro

The TOC (Table of Contents) is generated by a field. This field may be updated in a macro using a single command line.

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 4?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.