Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Formatting In Your Outline.

Formatting In Your Outline

by Allen Wyatt
(last updated December 12, 2016)

Normally, Word tries to display on the screen what you would see when you print your document. Working in Outline view is no exception; Word displays formatted headings as you have them defined. There are many times that "pretty" formatting can detract from the work you want to do when in Outline view. For this reason, Word allows you to "turn off" formatting while in Outline view.

When you are working in Outline view (click Outline from the View tab of the ribbon), Word adds a tab to the ribbon: the Outlining tab. The Show Text Formatting check box (in the Outline Tools group) controls the presence or absence of formatting. By default the option is selected. If you unselect the check box, then Word immediately removes formatting from what is displayed in Outline view.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12610) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Formatting In Your Outline.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Formatting for Hundredths of Seconds

When you display a time in a cell, Excel normally displays just the hours, minutes, and seconds. If you want to display the ...

Discover More

Changing Pronoun Gender

Sometimes it is necessary to change the gender of various pronouns used in a document. If you have a stock document that ...

Discover More

Estimating Battery Life

The battery in your laptop provides the power you need to even use the system. As you use your laptop, you may notice that it ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Changing Outline Heading Level

Working with a document's outline can be a great way to organize your writing. Word provides a variety of tools for working ...

Discover More

Condensing and Expanding Headings

When working in Outline view, you'll undoubtedly have the need to expand or condense information under your headings. It is ...

Discover More

Changing a Heading to Body Text

When working on an outline of your document, you may want to demote a heading so that it is treated just like your body text. ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.