Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Controlling How Body Text is Displayed.

Controlling How Body Text is Displayed

by Allen Wyatt
(last updated April 2, 2013)

1

When you are working in Outline view, there will be times when you want to see the body text associated with headings. Word allows you to control how body text is displayed. You can either display the entire body text or only the first line of each paragraph of body text. This is a toggle condition, controlled by a tool on the Outlining tab of the ribbon. (Look for the Show First Line Only tool, in the Outline Tools group.)

The first time you click your mouse on the Show First Line Only tool, Word displays only the first line of each body text paragraph; the second time, Word displays the entire text of each paragraph. You should note that this tool does not affect headings. Thus, if you have headings that require multiple lines, they are always displayed in their entirety.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11780) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Controlling How Body Text is Displayed.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Track Changes Thinks the Editor Has Changed

Track changes is a great feature to use when you want to show what has changed in a document. Word should note which ...

Discover More

Out of Memory Errors when Accessing the VBA Editor

It can be frustrating when you get error messages doing something that you previously did with no errors. If you get an ...

Discover More

Setting a Default Table Border Width

When you insert a table into your document, it uses a standard-weight line around each cell in the table. If you want to ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Navigating Your Document Using Outline View

When you need to get around a long document, a really helpful method is to use the Outline view built into Word. This tip ...

Discover More

Condensing and Expanding Headings

When working in Outline view, you'll undoubtedly have the need to expand or condense information under your headings. It ...

Discover More

Changing Body Text to a Heading

When working on a document in Outline view, you may need to change regular body text to a heading in the outline. It's ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight minus 7?

2015-03-26 11:20:50

Lois E. Power

I just discovered that if you want to print the outline view to see if your outline looks right (especially if you have a very long document) that if your press "Quickprint" it will print it out the way it looks on the screen. lp


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.