Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Specifying Index Section Dividers.

Specifying Index Section Dividers

by Allen Wyatt
(last updated April 12, 2016)

As you learn in other WordTips, you create an index by placing the special index field in your document. When you insert the field you can indicate how you want Word to separate the alphabetic sections of your index. There are several choices you can use, but you may need to experiment to find the dividers that are right for you. You specify these dividers by adding the \h switch to your index field. The following table shows some possible settings for this switch.

Switch Meaning
\h " " Sections are divided by a blank line.
\h "A" Sections are divided by a single letter.
\h "----" Sections are divided by four dashes (you can use more, if desired).
\h "text" Sections are divided by whichever text you specify.
\h Sections will have no divider; they will run together.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (6162) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Specifying Index Section Dividers.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Squeezing Everything In

Do you have just a line or two of text that "spills over" onto another printed page? Here are some ways you can compress ...

Discover More

Selecting the Current Region

Most of Excel's commands affect whatever cells you select prior to invoking the command. Some commands, however, affect ...

Discover More

Displaying a Count of Zeros on the Status Bar

Excel allows you to display the results of several common worksheet functions on the status bar. The available functions ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Adding Hyperlinks to an Index

Word provides a full set of tools you can use to generate an index for your document. One thing you can't do, however, is ...

Discover More

Specifying an Index Page-Range Separator

When generating an index, Word normally uses a dash to indicate page ranges. You can change the character used for these ...

Discover More

Creating an Index Entry for a Range of Pages

Putting together an index for your documents can be challenging, but Word provides some great tools to make the task ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven minus 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.