Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Automatic Blank Pages at the End of a Section.
Written by Allen Wyatt (last updated October 26, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365
Word allows you to add several types of section breaks into your document. Two of the section break types result in the addition of blank pages to the document, if necessary. For instance, if you use an Odd Page section break, and the previous section ends on an odd page, then Word automatically inserts a blank even page so that the next section can start on the next odd page.
The problem with this is that Word inserts an absolutely blank page—it doesn't even print headers or footers on the page. If you prefer headers and footers or some other information on the page (such as "This page intentionally left blank"), then you cannot rely on Word's section breaks alone.
One approach is to manually look at a document and, if necessary, add your own invisible text that would "print" on the page that would otherwise be blank. You create invisible text by adding regular text and formatting it as white. White on white, when printed, is invisible. Word, however, doesn't realize this and provides headers and footers on the "blank" page.
An interesting approach is to create your own end-of-section standard text. Create a building block entry that contains your end-of-section text, including a page break at the beginning of the entry. Name the entry something like "BLANKPAGE." Then, at the end of each section, just before the section break, add the following compound field:
{ if { =int( {page} / 2 ) * 2 } = { page } " " { autotext "BLANKPAGE" } }
Remember that the braces shown in this example are supposed to be field braces. You enter field braces by pressing Ctrl+F9 for each set. The field checks to see if the current page is, in this case, even. If it is, then the field automatically inserts your building block using the AUTOTEXT field.
If desired, you can also create a macro that will step through the document, look at each section, decide how many pages are in the section, and then add a page break at the end of the section, if necessary. The following macro does this very task:
Sub CheckSecLen() Dim iSec As Integer Dim oRng As Range Dim iValue As Integer With ActiveDocument ' go through each section (except for the last one) For iSec = 1 To .Sections.Count - 1 ' create a range object at the start of the section Set oRng = .Sections(iSec).Range oRng.Collapse wdCollapseStart ' insert a sectionpages field .Fields.Add Range:=oRng, Type:=wdFieldSectionPages ' divide the sectionpages field by 2 ' if it gives a zero as the remainder, then ' you have an even number of pages in the section, ' which is what you want with an odd section page break If (.Sections(iSec).Range.Fields(1).Result Mod 2) <> 0 Then ' if you have an odd number of pages, then insert ' a page break before the section's section break Set oRng = .Sections(iSec).Range With oRng .Collapse Direction:=wdCollapseEnd .MoveEnd unit:=wdCharacter, Count:=-1 .InsertBreak Type:=wdPageBreak End With End If ' remove the sectionpages field that was added .Sections(iSec).Range.Fields(1).Delete Next iSec End With End Sub
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12565) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Automatic Blank Pages at the End of a Section.
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2021-02-02 17:16:56
mohaammad
hi Allen
Thanks for this Article.
How can Insert Automatic Blank Pages at the End of each pages with macro?
2021-02-02 02:38:17
mohaammad
hi Allen
Thanks for this Article.
How can Insert Automatic Blank Pages at the End of each pages with macro?
2019-01-28 09:44:51
Malcolm
You should add a warning: sections may have been inserted to change the number of columns on a page, to change margins, or to switch page orientation from portrait to landscape or vice versa. It's unlikely that you want a blank page inserted for such sections.
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