Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Automatic Blank Pages at the End of a Section.

Automatic Blank Pages at the End of a Section

by Allen Wyatt
(last updated July 24, 2017)

Word allows you to add several types of section breaks into your document. Two of the section break types result in the addition of blank pages to the document, if necessary. For instance, if you use an Odd Page section break, and the previous section ends on an odd page, then Word automatically inserts a blank even page so that the next section can start on the next odd page.

The problem with this is that Word inserts an absolutely blank page—it doesn't even print headers or footers on the page. If you prefer headers and footers or some other information on the page (such as "This page intentionally left blank"), then you cannot rely on Word's section breaks alone.

One approach is to manually look at a document and, if necessary, add your own invisible text that would "print" on the page that would otherwise be blank. You create invisible text by adding regular text and formatting it as white. White on white, when printed, is invisible. Word, however, doesn't realize this and provides headers and footers on the "blank" page.

An interesting approach is to create your own end-of-section standard text. Create a building block entry that contains your end-of-section text, including a page break at the beginning of the entry. Name the entry something like "BLANKPAGE." Then, at the end of each section, just before the section break, add the following compound field:

{ if { =int( {page} / 2 ) * 2 } = { page }  " " { autotext "BLANKPAGE" } }

Remember that the braces shown in this example are supposed to be field braces. You enter field braces by pressing Ctrl+F9 for each set. The field checks to see if the current page is, in this case, even. If it is, then the field automatically inserts your building block using the AUTOTEXT field.

If desired, you can also create a macro that will step through the document, look at each section, decide how many pages are in the section, and then add a page break at the end of the section, if necessary. The following macro does this very task:

Sub CheckSecLen()
    Dim iSec As Integer
    Dim oRng As Range
    Dim iValue As Integer

    With ActiveDocument
        ' go through each section (except for the last one)
        For iSec = 1 To .Sections.Count - 1
            ' create a range object at the start of the section
            Set oRng = .Sections(iSec).Range
            oRng.Collapse wdCollapseStart
            ' insert a sectionpages field
            .Fields.Add Range:=oRng, Type:=wdFieldSectionPages
            ' divide the sectionpages field by 2
            ' if it gives a zero as the remainder, then
            ' you have an even number of pages in the section,
            ' which is what you want with an odd section page break
            If (.Sections(iSec).Range.Fields(1).Result Mod 2) <> 0 Then
                ' if you have an odd number of pages, then insert
                ' a page break before the section's section break
                Set oRng = .Sections(iSec).Range
                With oRng
                    .Collapse Direction:=wdCollapseEnd
                    .MoveEnd unit:=wdCharacter, Count:=-1
                    .InsertBreak Type:=wdPageBreak
                End With
            End If
            ' remove the sectionpages field that was added
            .Sections(iSec).Range.Fields(1).Delete
        Next iSec
    End With
End Sub

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12565) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Automatic Blank Pages at the End of a Section.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Understanding Conditional Formatting Conditions

Conditional formatting can be a great way to highlight specific information in your worksheets. This tip explains the ...

Discover More

Working with Form Fields

You know you want to use form fields in your document (they are essential in creating forms, after all) but you need to ...

Discover More

Printing a Multi-Line Footer

Add a footer to your document and you may want to make it span more than a single line. This can be easy to do, provided you ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Changing the Default Highlighting Color

One of the tools that Word makes available on the Home tab of the ribbon is the Text Highlight tool. This functions similar ...

Discover More

Unable to Set Margins in a Document

If you find that you cannot set the margins in a document, chances are good that it is due to document corruption. Here's how ...

Discover More

Embedding Fonts in a Document

Fonts are essential to getting your text to look just the way you want it to look. If you have a font that you use in a ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven less than 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.