Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Automatically Inserting Brackets.
Written by Allen Wyatt (last updated December 21, 2024)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021
Many different documents have many different requirements for their construction. For instance, you may have a document where it is necessary to put certain recurring words within brackets so that they stand out. (Some technical manuals use this convention to designate keystrokes, such as the [Enter] key.)
If you have a need such as this, you might find it helpful to simply type your text and then go back and later add the brackets. This is where a macro can come in handy to do the adding for you. For instance, you could select the word (double-click on it) and then run a macro that would add the brackets. The following macro will easily accomplish this task:
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here:
Sub AddBrackets()
Dim iCount As Integer
iCount = 1
While Right(Selection.Text, 1) = " " Or _
Right(Selection.Text, 1) = Chr(13)
Selection.MoveLeft Unit:=wdCharacter, Count:=1, _
Extend:=wdExtend
iCount = iCount + 1
Wend
Selection.InsertAfter "]"
Selection.InsertBefore "["
Selection.MoveRight Unit:=wdCharacter, Count:=iCount
End Sub
The macro compensates for any spaces or paragraph marks at the end of your selection. When you are done running it, the insertion point is left at the end of the original selection. You can assign your macro to either a keyboard shortcut or to the Quick Access Toolbar.
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (12055) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Word here: Automatically Inserting Brackets.
Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!
If your documents include words that contain numbers (such as a list of parts numbers) you may need a way to increment ...
Discover MoreWhen you are using Find and Replace under macro control, you can specify what you want it to do when the end of your ...
Discover MoreSpend any time creating Word macros, and sooner or later you will need to repeat some of your programming code a certain ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2025 Sharon Parq Associates, Inc.
Comments