Written by Allen Wyatt (last updated December 30, 2023)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365
Word allows you to insert tabs of all types in your paragraphs. If you use styles, changing the alignment of tab stops in a particular type of paragraph is very easy. It can be more difficult if you use explicit (non-style) formatting, however.
For instance, let's say you have a hundred different paragraphs in your document, and each of them has a left-aligned tab stop at 2.25 inches. What if you want to change that tab stop so it is centered instead? Well, you could select each paragraph and manually make the change, or you could follow these steps:
Figure 1. The Replace tab of the Find and Replace dialog box
Figure 2. The Find Tabs dialog box
Figure 3. The Replace Tabs dialog box
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Need to delete some tabs tops in a paragraph? It's easy to do using the Tabs dialog box, as described in this tip.
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Discover MoreNeed to adjust the position of tab stops in a paragraph? One simple way to do it is to just drag them around on the ruler.
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2023-12-30 17:55:32
Tomek
Further to my earlier comment:
If there are existing tabs in the paragraphs you selected, you can only modify the tabs that are common to all paragraphs selected. The remaining ones will not be affected. You can however clear all tabs in the selected paragraphs.
For modifying the Normal style, the tabs you add, should show in all paragraphs that use that style immediately. Any existing manual tab stops should not be affected, unless you reapply the Normal style, in which case all those will be removed.
2023-12-30 17:40:42
Tomek
I think there is a simpler approach to this task. If you select several paragraphs you can change tabs in all of them at once by adjusting the tabs on the ruler or using the set tabs dialog box.
The paragraphs you select do not need to be consecutive, nor use the same paragraph style. The change will apply to the selected paragraphs only.
I believe however, that most people do not use styles very extensively, but often use only a few styles. These may be for titles, subtitles, headings or numbered/bulleted lists. For the lists, the style is often applied automatically by Word. The rest of the text may just use Normal Style. In such case you can modify the tabs in the whole document by modifying the tabs set for Normal Style. That will avoid changing the tabs for paragraphs using different styles, for example headings.
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