Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Automatically Updating Styles.
Written by Allen Wyatt (last updated September 14, 2019)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365
If you have spent much time working with styles, you know that Word includes a feature that allows for styles to be automatically updated based on explicit changes to a paragraph using that style within your document. (The Automatically Update check box in the Modify Style or Define Style dialog boxes controls this feature.)
There are times when you may want to make a change to a paragraph, and you don't want the change to automatically update the style used in the paragraph. If you find yourself in this situation, you don't have to go into the Modify Style dialog box and turn it off. Rather, you can just use Ctrl+Z (undo).
The reason this works is that a change to a style that uses the Automatically Update setting is actually a two-step process. (These steps happen together, so it appears to be one step to the user.) The first thing that occurs is the selected paragraph is changed. The second thing that occurs is the change is propagated to all other paragraphs of the same style. When you press Ctrl+Z, you undo step 2 (the propagation), without undoing the change to the selected paragraph.
Knowing this, you never have to turn off Automatically Update; you simply "roll back" the update step when you don't want it to occur.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11879) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Automatically Updating Styles.
Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!
Using styles in your documents can be very helpful when it comes to consistency and ease of formatting. When others open ...
Discover MoreWhen you display the Home tab of the ribbon, Word shows a variety of styles in the Styles group. These are Style Sets, as ...
Discover MoreAs documents evolve, so do your needs for various styles. You may create new ones and, invariably, old ones need to be ...
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
2019-11-01 16:38:10
Word Up
"There are times when you may want to make a change to a paragraph, and you don't want the change to automatically update the style used in the paragraph."
- This is virtually all the time for me.
"Knowing this, you never have to turn off Automatically Update; you simply "roll back" the update step when you don't want it to occur."
- Rolling back the update step is an extra step that I have to perform very, very often. And one missed time completely screws up the formatting of my very large documenting, costing tons of time to fix.
- I'm trying to stop the automatic updates from happening, but your description of how to do this is less than helpful.
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here:
Comments