Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Automatically Updating Styles.

Automatically Updating Styles

by Allen Wyatt
(last updated September 14, 2019)

If you have spent much time working with styles, you know that Word includes a feature that allows for styles to be automatically updated based on explicit changes to a paragraph using that style within your document. (The Automatically Update check box in the Modify Style or Define Style dialog boxes controls this feature.)

There are times when you may want to make a change to a paragraph, and you don't want the change to automatically update the style used in the paragraph. If you find yourself in this situation, you don't have to go into the Modify Style dialog box and turn it off. Rather, you can just use Ctrl+Z (undo).

The reason this works is that a change to a style that uses the Automatically Update setting is actually a two-step process. (These steps happen together, so it appears to be one step to the user.) The first thing that occurs is the selected paragraph is changed. The second thing that occurs is the change is propagated to all other paragraphs of the same style. When you press Ctrl+Z, you undo step 2 (the propagation), without undoing the change to the selected paragraph.

Knowing this, you never have to turn off Automatically Update; you simply "roll back" the update step when you don't want it to occur.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11879) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Automatically Updating Styles.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Preventing Printing

When dealing with determined users, it is virtually impossible to prevent information in your document from being ...

Discover More

Embedding an Excel Worksheet

Word and Excel are both integral parts of Microsoft's Office suite of applications. As such, Word allows you to embed ...

Discover More

Printing Odd or Even Pages

When you print a worksheet, Excel normally prints all the pages or a consecutive series of pages that you specify. If you ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Unwanted Styles

Want to get rid of some styles in a document that you don't need any more? It can be a difficult thing to do, unless you ...

Discover More

Printing a List of Custom Styles

You can add any number of styles to your document in order to define how you want your text to appear. If you later want ...

Discover More

Defining Styles

Styles are a powerful component of Word. You use them to determine the way that your text should appear. This tip ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 6 - 5?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.