Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Setting Up Your Printer.

Setting Up Your Printer

by Allen Wyatt
(last updated April 9, 2016)

2

You can change the settings Word uses when printing through your printer. How you make the changes depends on the version of Word you are using. If you are using Word 2007, follow these steps:

  1. Click the Office button and then click Print. Word displays the Print dialog box. (You can also display the dialog box by simply pressing Ctrl+P.)
  2. Using the Name drop-down list, select the printer you want to use. (It is common to have more than one printer available if you are working in a networked environment.)
  3. Click on the Properties button. Word displays the Properties dialog box for the printer you selected in step 2. The exact appearance of the dialog box, and the controls it contains, depends on the printer driver you have installed for your printer.
  4. Using the tabs and other controls in the dialog box, specify the printer settings you want to use.
  5. Click on OK to close the Properties dialog box.
  6. Click on OK from the Print dialog box. Your document will be printed.

In Word 2010 Microsoft did away with the Print dialog box. In order to change the printer settings you'll need to follow these steps if you are using Word 2010, Word 2013, or Word 2016:

  1. Display the File tab of the ribbon.
  2. Click Print at the left side of the dialog box. Word displays the printing options at the right side of the dialog box. (You can also display these options by simply pressing Ctrl+P.) (See Figure 1.)
  3. Figure 1. The printing options on the File tab of the ribbon.

  4. Using the Printer drop-down list, select the printer you want to use. (It is common to have more than one printer available if you are working in a networked environment.)
  5. Click on the Printer Properties button. Word displays the Properties dialog box for the printer you selected in step 3. The exact appearance of the dialog box, and the controls it contains, depends on the printer driver you have installed for your printer.
  6. Using the tabs and other controls in the dialog box, specify the printer settings you want to use.
  7. Click on OK to close the Properties dialog box.
  8. Click the Print button to print your document.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11695) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Setting Up Your Printer.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 2 + 1?

2016-04-09 12:30:04

gary honeyman

Is there a way to put a short pause in printing. For example, I print 600 letters every week and I would like to be able to insert a different color sheet in the output tray every 100 pages because that what my folder will hold. I tried for hours and cannot figure any way to do this. My printer is a hp officejet 8630


2016-04-09 10:52:46

Bob Stillerman

What i find particularly useful is the ability to specify print settings in a Word Macro. For example, i have a Quick Access Toolbar icon for each of: printing from the lower tray, printing from the rear tray, printing from the default tray.

the macros looks something like this, where the constant values will change depending on your printer model:

'Epson WF-3540 settings
Sub PrintfromLowerTray()
Dim currentTray As Integer
currentTray = ActiveDocument.PageSetup.OtherPagesTray
ActiveDocument.PageSetup.FirstPageTray = 259
ActiveDocument.PageSetup.OtherPagesTray = 259
ActiveDocument.PrintOut
ActiveDocument.PageSetup.FirstPageTray = currentTray
ActiveDocument.PageSetup.OtherPagesTray = currentTray
End Sub


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