Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing a Short Selection.

Printing a Short Selection

Written by Allen Wyatt (last updated July 23, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021


There are times when you don't want to print an entire document, but only a specific portion of the document. You can do this in Word—just start by selecting the portion you want printed.

How you proceed from this point depends on the version of Word you are using. In Word 2007 press Ctrl+P or click on the Office button and then on Print. To print just the selected portion of the document, choose Selection in the Page Range box, and click on OK.

If you are using Word 2010 or a later version, you can still press Ctrl+P, but Word simply displays the File tab of the ribbon with the printing options visible. Click the first button under the Settings heading, and then choose Print Selection. You can then click the Print button at the top of the screen.

You should note that when you print a portion of your document in this manner, headers and footers are not printed—only the text you selected.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10764) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Word here: Printing a Short Selection.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Excel's Starting Date

When keeping track of dates, internally, Excel uses special date serial numbers that are based upon a specific day in the ...

Discover More

Changing Column Width

Do you use columns in your document layout? You may want to modify the widths of various columns, and Word makes the ...

Discover More

Copying Comments when Filtering

The filtering feature in Excel allows you to quickly copy unique information from one data list to another. If you want ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Printing Images Based on Hidden Text Setting

When you print your document, the images in the document are normally printed. What if you want only some of your images ...

Discover More

Remembering Copies to Print

If you routinely need to print more than one copy of a document, you'll love the ideas presented in this tip. There's ...

Discover More

Forcing a Final Blank Page

When printing or combining documents, you may need to worry about how many pages are in the documents. This tip provides ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 8?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.