Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing a Short Selection.

Printing a Short Selection

Written by Allen Wyatt (last updated July 23, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365


There are times when you don't want to print an entire document, but only a specific portion of the document. You can do this in Word—just start by selecting the portion you want printed.

How you proceed from this point depends on the version of Word you are using. In Word 2007 press Ctrl+P or click on the Office button and then on Print. To print just the selected portion of the document, choose Selection in the Page Range box, and click on OK.

If you are using Word 2010 or a later version, you can still press Ctrl+P, but Word simply displays the File tab of the ribbon with the printing options visible. Click the first button under the Settings heading, and then choose Print Selection. You can then click the Print button at the top of the screen.

You should note that when you print a portion of your document in this manner, headers and footers are not printed—only the text you selected.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10764) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Printing a Short Selection.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Hiding Excel in VBA

Want to have you macro completely hide the Excel interface? You can do so by using the Visible property for the Excel ...

Discover More

Creating Custom Chart Formats

Excel allows you to create custom chart formats that go beyond the standard formats provided in the program. You can then ...

Discover More

Understanding Unicode Characters

Unicode is a character-encoding scheme that works with a huge variety of characters. This tip explains what Unicode is ...

Discover More

Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!

More WordTips (ribbon)

Hiding Graphics

Do you need a printout where graphics can be turned on and off? This tip provides some concrete ways you can get just ...

Discover More

Printing Color Separations with VBA

When printing in color (at a commercial printer) it is necessary to print different colors of your document in different ...

Discover More

Two Printed Copies to Different Paper Trays

Many modern printers include multiple paper trays that can be used for different types or colors of paper. Word allows ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 7?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.