Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Searching for Non-Black Text.
Written by Allen Wyatt (last updated December 14, 2024)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021
When searching for text in a document, it is easy to search for formats such as "bold" or "italic." You can also search for "not bold" and "not italic." You can search for text of a specific color, but Word does not allow you to search for text other than a specific color. For instance, you cannot search for text that is "not black."
If you need to search for text that is not black, then the best way to do so is with a macro. Consider the following macro, which prompts you for your search text, and then looks for the first non-black instance of that text.
Please Note:
This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here:
Sub FindNotBlack()
With Selection.Find
.ClearFormatting
.Text = InputBox(prompt:="Enter the search text.", _
Title:="Find Nonblack Text")
Do While .Execute
With Selection.Font
If (.Color <> wdColorAutomatic) And _
(.Color <> wdColorBlack) Then
MsgBox "Found"
Exit Sub
End If
End With
Loop
End With
End Sub
Note that the macro checks to see if the color of the matched text is different from black (wdColorBlack) and from the automatic color (wdColorAutomatic). This is because the automatic color is black on most systems.
Note:
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11644) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, Word in Microsoft 365, and 2021. You can find a version of this tip for the older menu interface of Word here: Searching for Non-Black Text.
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