Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Vertical Alignment of Sections.

Vertical Alignment of Sections

by Allen Wyatt
(last updated April 16, 2016)

1

One of the formatting options you can apply to sections in Word is to vertically align the paragraphs in the section. You will probably not use this formatting option often, but it is very powerful. For instance, let's suppose you added a separate section at the beginning of your document for a title page or cover sheet. This section only has two paragraphs in it, as follows:

Widgets in the New World
A timely report by Joan Doe

Instead of trying to vertically space these paragraphs by trial and error or resorting to calculations to see how much space you should put before the first paragraph, you can use the vertical alignment capabilities of Word. To do this, after you have the paragraphs and the section set up, follow these steps:

  1. Position the insertion point in the first section (the one for your title page).
  2. Make sure the Page Layout (or Layout) tab of the ribbon is displayed.
  3. Click the small arrow icon at the bottom-right corner of the Page Setup group. Word displays the Page Setup dialog box.
  4. Make sure the Layout tab is selected. (See Figure 1.)
  5. Figure 1. The Layout tab of the Page Setup dialog box.

  6. Using the Vertical Alignment drop-down list, select Center.
  7. Click on OK.

If you had more paragraphs in your cover sheet, you could use the Justified option for vertical alignment. This would cause all your paragraphs to be evenly spaced between the top and bottom text margins.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11625) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Vertical Alignment of Sections.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Speeding Up Large Worksheets

If your worksheet gets large enough, you may notice a severe slowdown when it is recalculated. This tip provides some ...

Discover More

Finding the Previous Work Day

Excel has a number of functions that are available as an add-on in the Analysis ToolPak. One of these functions allows you to ...

Discover More

Turning Off Spell Checking

For some documents, you may not want spell checking turned on. There are two ways that you can turn it off, depending on ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

MORE WORDTIPS (RIBBON)

Formatting a Company Name

Want your company name to always appear in a particular formatted manner? Word provides two ways you can approach the task, ...

Discover More

Detailed Measurements

Want to know exactly how far something on the ruler is from the left and right margins of your document? It's easy to figure ...

Discover More

Making a Customized Theme Available to Others

Microsoft Office applications (including Word) allow you to work with collections of common formatting specifications, called ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 - 7?

2016-04-18 05:37:31

Richard

Great tip!


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing