Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Managing the AutoCorrect List.

Managing the AutoCorrect List

by Allen Wyatt
(last updated November 18, 2016)

4

Word's AutoCorrect feature can be either a big time-saver or a royal pain, depending on how you plan to use Word. In reality, the AutoCorrect feature uses a list of words that is shared by all applications in the Office suite, so changes you make to the AutoCorrect list in Word will also affect how you make changes in Excel, PowerPoint, and other Office tools.

So how do you manage the AutoCorrect list? The normal way is to follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 display the File tab of the ribbon and then click Options.)
  2. Click Proofing at the left side of the screen.
  3. Click the AutoCorrect Options button. Word displays the AutoCorrect dialog box. (See Figure 1.)
  4. Figure 1. The AutoCorrect dialog box.

  5. Make any changes desired in the various tabs and controls in the dialog box.
  6. Click OK to close the AutoCorrect dialog box.
  7. Click OK to close the Word Options dialog box.

If you want to do a mass delete of all the AutoCorrect entries in your system, you can do so using a macro such as the following:

Sub DeleteAutoCorrectEntries()
    Dim acEntry As AutoCorrectEntry
    For Each acEntry In AutoCorrect.Entries
        acEntry.Delete
    Next acEntry
End Sub

Note that this macro is no respecter of AutoCorrect entries: it deletes them all. Because of this, you may want to back up your AutoCorrect entries, as described next.

When you make changes to the AutoCorrect list, those changes are saved in files that have the ACL filename extension. Some Word users simply refer to these as "ACL files." (Wonder where they got that name?) The exact filename and location of the files can vary depending on your particular operating system setup and the version of Word/Office you are using. In general, though, if you want to backup your AutoCorrect entries, just look for files with this extension. If you want to move your AutoCorrect entries from one system to another, just copy the ACL file. (Make sure you only do this with like versions of Word. Not paying attention to the program version can have unintended consequences.) Specific instructions can be found in the Microsoft Knowledge Base; just search for "ACL AutoCorrect."

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11595) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Managing the AutoCorrect List.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 8 + 3?

2017-11-16 11:35:59

Mary

We don't want autocorrect options we've added in Word to be automatically added to Excel. We are using MS Office 2016. Is there a way to block them from being added to Excel?


2017-05-09 19:13:50

chris

hi allen,

how would one go about migrating acl file from one version of office to another? ie., i have an MSO1033.ACL file that has multiple years of customized entries that i use as shorthand in composition, and i have now installed office 2016, and the ACL entries appear to be getting saved in a file named MSO0127.ACL

thanks in advance for your feedback ;-)


2016-11-18 14:21:35

Derek Brown

Creation of a new AutoCorrect entry in Word 2013 has immediate effect in Word, but not in Outlook Express. Or is that just a glitch for me locally?


2016-11-18 08:59:51

George

I have eleven acl files: (mso0127.acl + six mso.acl files dated 10/30/15) (another mso0127.acl file with three mso.acl files dated 08/21/2009). I do not know if this corresponds to when I upgraded to Wind 10 or not.


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