Uppercase and Lowercase AutoCorrect Entries

by Allen Wyatt
(last updated November 12, 2016)


Steven has set up an AutoCorrect entry that changes "Shp" to "Sheepskin". However, if he types "shp", AutoCorrect ignores it. He tried to add a lowercase "shp" to the AutoCorrect entries, but Word automatically changes it to "Shp" in the "Replace" box. Steven wonders how he can get Word to automatically change both "shp" and "Shp" to "Sheepskin."

After playing around with AutoCorrect for a bit, it quickly becomes obvious that how you capitalize both the "Replace" and "With" entries has significance. What you use depends on how you want AutoCorrect to do its work.

Here's how it works when it comes to the capitalization of the text in the "Replace" box:

  • If the text is capitalized (Shp), then the user must type the word, as capitalized (Shp), in order for AutoCorrect to be triggered.
  • If the text is lowercase (shp), then the user can type any variation of capitalization (shp, Shp, SHP) to trigger AutoCorrect.

Here's how capitalization of the text in the "With" box affects AutoCorrect:

  • If the text is capitalized (Sheepskin), then that is exactly how the replacement text will appear (Sheepskin).
  • If the text is lowercase (sheepskin), then the capitalization of the replacement text matches as closely as possible the capitalization of the "Replace" word as typed by the user. In other words typing "shp" means it is replaced with "sheepskin," typing "Shp" means it is replaced with "Sheepskin," and "SHP" is replaced with "SHEEPSKIN."

In Steven's case, what he is seeing follows these rules exactly. He set up the AutoCorrect entry as "Shp" being replaced with "Sheepskin." So, when he later types "shp" in the document, it is ignored. He should delete the AutoCorrect entry and replace it with a lowercase "shp" in the "Replace" box, and in the "With" box enter either "sheepskin" or—if he wants the replacement to always be initial capped—"Sheepskin."

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13495) applies to Microsoft Word 2007, 2010, 2013, and 2016.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...


Always Printing Drawing Objects

Add a bunch of drawing objects to your document, and you may wonder how to make sure they all appear on a printout. How ...

Discover More

Updating Calculated Fields in a Form

When creating a Word form, you use special form fields to collect information from users. You can even perform ...

Discover More

Inserting Rows

As you are developing a spreadsheet, you'll often have the need to insert additional rows into your data. Sheets makes ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Can't Save Formatted AutoCorrect Entries

How you go about creating an AutoCorrect entry can be an important part of what you can do with that entry. Here's an ...

Discover More

Automatic Initial Capitals in Tables

Have you ever started typing words in a table, only to find that Word automatically capitalizes the first word in each ...

Discover More

Automatically Capitalizing Day Names

Type the name of any of the seven days into your document, and Word automatically makes sure it is capitalized. This is ...

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.


If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 5 + 9?

2016-11-14 14:54:04

Jim Swindle


Another possibility would be to use a newline character (Shift + Enter) instead of a new paragraph character (Enter). If you use a newline, Word considers the following text to be in the same paragraph, but on a different line. If you use a paragraph character, Word considers the following text to be in a new paragraph. Do be aware that if you have extra space between paragraphs, a mere newline character won't give you that extra space. You can adjust line spacing or paragraph spacing as needed.

2016-11-14 07:31:14



Richard is correct. This tip may help:



2016-11-14 05:14:12


Try turning off the 'capitalize the first letter of sentences' option in Office button > Proofing > AutoCorrect Options > Autocorrect tab.

2016-11-14 04:00:03

Carolyn Foushee

Allen, Help! I have a different problem. When I am typing flyers for my seniors' group and I do a Return, it automatically caps the first word of the next line. I am working in Word 2007, Windows 10. I can't figure out how to correct that. Can you help me? It's driving me crazy.

Thank you,


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.