Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting Only Part of a File.

Inserting Only Part of a File

by Allen Wyatt
(last updated February 15, 2016)

3

You probably already know that Word allows you to insert a file into your document. You may not know, however, that you can insert a portion of a file, if desired. This is done in the following manner:

  1. Position the insertion point where you want the document inserted.
  2. Display the Insert tab of the ribbon.
  3. Click the down-arrow at the right of the Object tool within the Text group, and then choose Text from File. Word displays the Insert File dialog box.
  4. Use the controls in the dialog box to locate and select the document you want inserted.
  5. Click the Range button. Word displays the Set Range (Word 2007) or Enter Text (Word 2010) dialog box. (See Figure 1.)
  6. Figure 1. The Enter Text dialog box.

  7. In the Range box, indicate a bookmark name assigned to the text you want inserted. This must be an existing bookmark name in the document you are inserting.
  8. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11485) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Inserting Only Part of a File.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Changing Column Width

Do you use columns in your document layout? You may want to modify the widths of various columns, and Word makes the ...

Discover More

Changing the Format for a Date Inserted Using the Keyboard Shortcut

If you are having difficulties getting Word to insert the date exactly the way you want, it could have to do with how you ...

Discover More

Mixing Note Numbering

When inserting footnotes and endnotes in a document, most of us don't give much thought to the format used in the ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Saving Your Work Automatically

Word can be configured to save your work periodically, on any time schedule you desire. This tip explains this feature ...

Discover More

Searching for a Document

When switching from one version of Word to another it can be confusing to figure out where all the commands and features ...

Discover More

Specifying a Location To Save Automatic Backup Files

Word allows you make two types of automatic backups of your documents. One is a copy of the file before you start making ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 6?

2012-03-26 15:28:38

Gay

Great tip, I just need to remember to select the section and then give it a bookmark then I can easily put a large file together. Thanx!


2012-03-24 07:19:24

Susanna

P.S. So you have to anchor the bookmark to the text you want to insert into the new doc? Does this work for big chunks of text, e.g., a chapter of a book? Will experiment!


2012-03-24 07:10:59

Susanna

That's very cool -- but I thought a bookmark could only mark a place, not a range. Now to go figure that out . . .


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.