Please Note: This article is written for users of the following Microsoft Word versions: 2007 and 2010. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting Only Part of a File.

Inserting Only Part of a File

by Allen Wyatt
(last updated November 6, 2020)

3

You probably already know that Word allows you to insert a file into your document. You may not know, however, that you can insert a portion of a file, if desired. This is done in the following manner:

  1. Position the insertion point where you want the document inserted.
  2. Display the Insert tab of the ribbon.
  3. Click the down-arrow at the right of the Object tool within the Text group, and then choose Text from File. Word displays the Insert File dialog box.
  4. Use the controls in the dialog box to locate and select the document you want inserted.
  5. Click the Range button. Word displays the Set Range (Word 2007) or Enter Text (Word 2010) dialog box. (See Figure 1.)

    6. Figure 1. The Enter Text dialog box.

  6. In the Range box, indicate a bookmark name assigned to the text you want inserted. This must be an existing bookmark name in the document you are inserting.
  7. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11485) applies to Microsoft Word 2007 and 2010. You can find a version of this tip for the older menu interface of Word here: Inserting Only Part of a File.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is 9 - 1?

2012-03-26 15:28:38

Gay

Great tip, I just need to remember to select the section and then give it a bookmark then I can easily put a large file together. Thanx!

2012-03-24 07:19:24

Susanna

P.S. So you have to anchor the bookmark to the text you want to insert into the new doc? Does this work for big chunks of text, e.g., a chapter of a book? Will experiment!

2012-03-24 07:10:59

Susanna

That's very cool -- but I thought a bookmark could only mark a place, not a range. Now to go figure that out . . .

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