Deleting Multiple Building Blocks

by Allen Wyatt
(last updated October 15, 2016)

Jussara needs a way to delete a number of different Building Block entries. She wonders if there is a way to easily delete multiple entries all at once.

You would think that the Building Block Organizer would allow you to delete multiple entries at the same time. Not so! It only allows you to delete entries one by one; in everything we tried to create a selection set we were foiled.

This is where a third-party add-on would come in real handy. Fortunately, such an add-on is available from Word MVP Greg Maxey; you can find a complete discussion of Building Blocks and his add-on here:

http://gregmaxey.mvps.org/word_tip_pages/building_blocks_autotext.html

If you are working in a corporate environment, the inability to delete multiple Building Blocks (and thereby effectively manage those Building Blocks) can be a real problem. In some corporations, this has led to categorizing Building Blocks by storing them in separate templates. These templates can be stored in the Building Blocks folder, and when starting Word the entries they contain will show up as Building Blocks available to the user.

The advantage of storing the Building Blocks in separate templates is that you can manage them by simply replacing one or more templates as you need to update the Building Block entries. (In a corporate environment, the updating of the templates can be done automatically, via a script that runs when the user logs into the network.) Want to get rid of a category of custom Building Blocks? Just delete the template that contains those entries, and they will then be gone the next time Word is started.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11274) applies to Microsoft Word 2007, 2010, 2013, and 2016.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Getting Rid of Alphabetic Characters

When you need to get rid of characters in the middle of a cell value, the best way to do it is through the use of macros. ...

Discover More

Formatting a Company Name

Want your company name to always appear in a particular formatted manner? Word provides two ways you can approach the task, ...

Discover More

Detecting Hidden Rows

Excel allows you to easily hide rows in a worksheet, so their contents are not visible. Figuring out how to detect where ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Printing a List of Building Blocks

Building Blocks are a great way to semi-automate the creation of common documents. At some point you may want to get a ...

Discover More

Specifying a Default Building Block Location

When you create a Building Block in Word, it is saved in a particular location by default. If you want to change that default ...

Discover More

Backing Up Building Blocks

Got a lot of Building Blocks defined in Word? You can back them up rather easily, but first you need to figure out where they ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.