Written by Allen Wyatt (last updated February 9, 2022)
This tip applies to Word 2007, 2010, 2013, and 2016
Jussara needs a way to delete a number of different Building Block entries. She wonders if there is a way to easily delete multiple entries all at once.
You would think that the Building Block Organizer would allow you to delete multiple entries at the same time. Not so! It only allows you to delete entries one by one; in everything we tried to create a selection set we were foiled.
This is where a third-party add-on would come in real handy. Fortunately, such an add-on is available from Word MVP Greg Maxey; you can find a complete discussion of Building Blocks and his add-on here:
http://gregmaxey.mvps.org/word_tip_pages/building_blocks_autotext.html
If you are working in a corporate environment, the inability to delete multiple Building Blocks (and thereby effectively manage those Building Blocks) can be a real problem. In some corporations, this has led to categorizing Building Blocks by storing them in separate templates. These templates can be stored in the Building Blocks folder, and when starting Word the entries they contain will show up as Building Blocks available to the user.
The advantage of storing the Building Blocks in separate templates is that you can manage them by simply replacing one or more templates as you need to update the Building Block entries. (In a corporate environment, the updating of the templates can be done automatically, via a script that runs when the user logs into the network.) Want to get rid of a category of custom Building Blocks? Just delete the template that contains those entries, and they will then be gone the next time Word is started.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (11274) applies to Microsoft Word 2007, 2010, 2013, and 2016.
Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!
WordPerfect users coming to Word may miss a feature called QuickWords. This tip examines some ways you can get around the ...
Discover MoreNot all templates are created equal. Word uses two special templates for storing building blocks. If you want to move ...
Discover MoreCreating custom Building Block entries is not only extremely helpful, but very easy. This tip explains how.
Discover MoreFREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.
Visit the WordTips channel on YouTube
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Copyright © 2024 Sharon Parq Associates, Inc.
Comments