Moving Building Blocks

by Allen Wyatt
(last updated January 25, 2020)

Gay has a number of building blocks defined, all of which are stored in her Normal template. When the Normal template is replaced by her IT department, all of Gay's custom building blocks are wiped out. She wonders if there is a way to transfer building blocks from one template to another so that she can save her building blocks.

Fortunately, there is a way to do just this—use the Building Blocks Organizer (Insert | Text | Quick Parts | Building Blocks Organizer). Select the building block you want to move, click Edit Properties, and simply change the "Save In" location.

Now, that being said, there is probably an easier way to manage your building blocks. Microsoft allows building blocks to be stored in any template you desire but has designated a special template exactly for this use. Instead of storing your building blocks in the Normal template, store them in the special Building Blocks.dotx template. In order to move building blocks to this template, use the Building Block Organizer as previously noted, but change the "Save In" location to Building Blocks.dotx.

If you choose to store your Building Blocks in Building Blocks.dotx, then there is less chance for them to be overwritten when your IT department updates the Normal template. If, however, your IT department automatically replaces Building Blocks.dotx when they update your system, then you will still be left with the approach of moving individual building blocks, as described earlier. (Of course, you could avoid that problem all together if you put your Building Blocks in a custom template and make sure you attach that template to all your documents.)

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (3873) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Saving a Document in a Macro

If you develop a macro to process your document, you may want the macro to save the document to disk. This is easily done ...

Discover More

Printing a Chart Across Multiple Pages

Wouldn't it be great to have your huge charts print out on multiple pieces of paper that you could then piece together? ...

Discover More

Using Different Colors with Tracked Changes

When changes are made in a document with Track Changes turned on, each author's changes are normally shown in a different ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Deleting Multiple Building Blocks

Building Blocks can be a powerful timesaver when developing your documents. Being able to delete multiple Building Blocks ...

Discover More

Backing Up Building Blocks

Got a lot of Building Blocks defined in Word? You can back them up rather easily, but first you need to figure out where ...

Discover More

QuickWords in Word

WordPerfect users coming to Word may miss a feature called QuickWords. This tip examines some ways you can get around the ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is one minus 0?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.