Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and 2021. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting the Name of the Last Person to Save the Document.

Inserting the Name of the Last Person to Save the Document

Written by Allen Wyatt (last updated October 3, 2024)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and 2021

When Word saves the properties related to your document, one of the items it tracks is who the last person to save the document was. This is particularly pertinent if you are working on Word documents in a networked environment where multiple people may be working on the same document. When a document is first saved, this name is set to the same as the Word user name.

Word allows you to insert the name of the person who last saved the document directly in your document and to have it updated automatically whenever the name changes. This is done by following these steps:

Position the insertion point where you want the name inserted.
Display the Insert tab of the ribbon.
Click the Quick Parts tool in the Text group, then click Field. Word displays the Field dialog box.
In the Categories list choose Document Information. (See Figure 1.)

Figure 1. The Field dialog box.

Select LastSavedBy from the Field Names list.
Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7068) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and 2021. You can find a version of this tip for the older menu interface of Word here: Inserting the Name of the Last Person to Save the Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen...

MORE FROM ALLEN

Hyperlinks in Shared Workbooks

Inserting a hyperlink into a workbook that is shared with others is not possible in Excel. Here's what you can do about it.

Discover More

Sending Printer Commands

If you need to send a command directly to your printer, then you need to use the PRINT field. It allows you to send ...

Discover More

WordTips Ribbon 2022 Archive (Table of Contents)

WordTips is a weekly newsletter that provides tips on how to best use Microsoft's word processing software. At ...

Discover More

Discover the Power of Microsoft Office This beginner-friendly guide reveals the expert tips and strategies you need to skyrocket your productivity and use Office 365 like a pro. Mastering software like Word, Excel, and PowerPoint is essential to be more efficient and advance your career. Simple lessons guide you through every step, providing the knowledge you need to get started. Check out Microsoft Office 365 For Beginners today!

More WordTips (ribbon)

Inserting the Date Your Document was Last Saved

Word keeps track of the date each time you save your document. If you want to insert that "save date" in your document, ...

Discover More

Understanding the Advance Field

You can use the Advance field to change where text is positioned in your document. This tip shows how to use it and the ...

Discover More

Selecting a Field

Do you need to select a field? It is as simple as selecting a single character, as this tip explains.

Discover More

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

Notify me about new comments ONLY FOR THIS TIP

Notify me about new comments ANYWHERE ON THIS SITE

Hide my email address

What is 2 + 6?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.