Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting the Name of the Last Person to Save the Document.

Inserting the Name of the Last Person to Save the Document

by Allen Wyatt
(last updated April 4, 2020)

When Word saves the properties related to your document, one of the items it tracks is who the last person to save the document was. This is particularly pertinent if you are working on Word documents in a networked environment where multiple people may be working on the same document. When a document is first saved, this name is set to the same as the Word user name.

Word allows you to insert the name of the person who last saved the document directly in your document and to have it updated automatically whenever the name changes. This is done by following these steps:

  1. Position the insertion point where you want the name inserted.
  2. Display the Insert tab of the ribbon.
  3. Click the Quick Parts tool in the Text group, then click Field. Word displays the Field dialog box.
  4. In the Categories list choose Document Information. (See Figure 1.)
  5. Figure 1. The Field dialog box.

  6. Select LastSavedBy from the Field Names list.
  7. Click on OK.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (7068) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Inserting the Name of the Last Person to Save the Document.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Jumping to Alphabetic Worksheets

Got a workbook with a lot of worksheets in it? Here's some handy ways to jump to the worksheet you want, alphabetically.

Discover More

Letters Turn Into Squares

Imagine that you are typing away, and all of a sudden your beautiful prose turns into a series of small rectangles that ...

Discover More

Freezing Both Rows and Columns

When you are working in a worksheet, you may want to freeze the rows at the top or left of the worksheet. Excel provides ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Starting Chapters on Odd-Numbered Pages

Want to start a new heading on an odd-numbered page? You can do it with section breaks, obviously, but you can also do it ...

Discover More

Field Calculations in Locked Forms

When adding form fields to a document, you may want some of the fields to be automatically calculated from other fields. ...

Discover More

Inserting the Current Month

Need to add the name of the current month to your document? Word includes a field that can make the addition easy, and it ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 8 + 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.