Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Copying Formats.

Copying Formats

by Allen Wyatt
(last updated January 23, 2016)

1

You already know how to use the Format Painter tool, as described in other WordTips, to copy formatting from one portion of our document to another. You can also utilize the keyboard to copy formats. (This is great for those who prefer to leave their hands on the keyboard rather than switch to the mouse.) The technique is only a minor change from the traditional copy and paste functions. To copy formats using the keyboard, follow these steps:

  1. Select the text whose format you want to copy.
  2. Press Shift+Ctrl+C. This copies the format.
  3. Select the text whose format you want to change.
  4. Press Shift+Ctrl+V. This pastes the format to the selected text.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10776) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Copying Formats.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Printing a Short Selection

Want to print just a selection from within your document? It's easy to do when you print using the Print dialog box.

Discover More

Setting the Return Address Used in Word

When you create envelopes with Word, it normally displays a return address by default. If you can't get Word to retain ...

Discover More

Word 2013 Mail Merge Magic (Table of Contents)

The mail merge tool available in Word is powerful, allowing you to use data from a variety of sources to create hundreds ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Formatting Differences between Word Versions

Create a document in one version of Word on one machine and then open that document in a different version of Word on a ...

Discover More

Changing One of Three Fonts

Once you are done formatting your document, you may want to make changes to part of that formatting without messing up ...

Discover More

Precise Ruler Adjustments

When adjusting the position of things on the ruler (like tab stops), you can use the Alt key to get very precise in your ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is three more than 3?

2016-01-23 04:36:49

Graeme Backhurst

This tip does not for for Word for the Mac 2008. Any ideas for one that does, or does your site cater only for Windows PCs?


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.