Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Copying Formats.

Copying Formats

by Allen Wyatt
(last updated January 23, 2016)

You already know how to use the Format Painter tool, as described in other WordTips, to copy formatting from one portion of our document to another. You can also utilize the keyboard to copy formats. (This is great for those who prefer to leave their hands on the keyboard rather than switch to the mouse.) The technique is only a minor change from the traditional copy and paste functions. To copy formats using the keyboard, follow these steps:

  1. Select the text whose format you want to copy.
  2. Press Shift+Ctrl+C. This copies the format.
  3. Select the text whose format you want to change.
  4. Press Shift+Ctrl+V. This pastes the format to the selected text.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10776) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Copying Formats.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Entering a Name in the Header of a Locked Form

When you lock a document as a form, then Word limits what you can do with that document. That includes not being able to ...

Discover More

Converting Phone Numbers

Sometimes you receive a phone number that contains alphabetic characters and you need to convert it to a purely numeric phone ...

Discover More

Endnotes in a Separate Document

When you add endnotes to a document they are normally positioned (as one would expect) at the end of the document. You may ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

MORE WORDTIPS (RIBBON)

Understanding Font Styles

Fonts, by default, come with one or more styles that define variations of how that font is displayed in your document. ...

Discover More

Adding Vertical Lines at the Sides of a Word

Vertical lines are even easier to add around a word than are horizontal lines. There are a variety of methods you can use to ...

Discover More

Getting Rid of Section Breaks, but Not Section Formatting

Word allows you to change the character of how your pages are designed by using multiple sections in a document. If you want ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments for this tip:

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)

This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.

Links and Sharing
Share