Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Copying Formats.

Copying Formats

by Allen Wyatt
(last updated January 23, 2016)

1

You already know how to use the Format Painter tool, as described in other WordTips, to copy formatting from one portion of our document to another. You can also utilize the keyboard to copy formats. (This is great for those who prefer to leave their hands on the keyboard rather than switch to the mouse.) The technique is only a minor change from the traditional copy and paste functions. To copy formats using the keyboard, follow these steps:

  1. Select the text whose format you want to copy.
  2. Press Shift+Ctrl+C. This copies the format.
  3. Select the text whose format you want to change.
  4. Press Shift+Ctrl+V. This pastes the format to the selected text.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10776) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Copying Formats.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

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What is nine more than 6?

2016-01-23 04:36:49

Graeme Backhurst

This tip does not for for Word for the Mac 2008. Any ideas for one that does, or does your site cater only for Windows PCs?


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