Missing Page Break Indicator

Written by Allen Wyatt (last updated July 22, 2024)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365


3

Jesse uses Word in Draft view. In most documents when he inserts a page break by hitting Ctrl-Enter it appears as a visible line across the page with the words "page break" in the line. This is normal. In some documents, however, hitting Ctrl+Enter simply skips a line and there's no indication a page break has been inserted. If Jesse then hits Backspace, the page break line appears in the skipped line. Jesse wonders what is causing the Backspace to be required to see the page break.

Jesse has noticed one of the odd behaviors of the newest versions of Word. When you insert a page beak in your document, what you see depends on whether you have non-printing characters displayed on the screen or not. Try this out:

  1. Open a new document.
  2. Make sure you are viewing the document in Draft view.
  3. Type =rand() and press Enter. Word inserts several paragraphs of text in your document.
  4. Make sure that non-printing characters are not displayed on your screen. (Just press Shift+Ctrl+8 as many times as necessary to hide the display of the non-printing characters.)
  5. Put the insertion point at the beginning of the second paragraph and press Ctrl+Enter to add a page break.

At this point, you should see no indication that a page break has been inserted in the document, other than a "skipped" line, which Jessie referred to. With your insertion point still at the beginning of that second paragraph, press the Backspace key. You will then see the traditional margin-to-margin page break indication appear.

Now, immediately press Ctrl+Z to undo the effects of pressing Backspace. Now go ahead and turn on the display of all non-printing characters in the document. (Again, press Shift+Ctrl+8.) When you do, you should see the page break indicator appear. (See Figure 1.)

Figure 1. Page break indicators in a Word document

Note that the indicator does not extend across the whole page and it also includes a paragraph mark at the right side. If you again press Backspace (assuming your insertion point is at the left side of the screen), then the old-style indicator (margin-to-margin) again appears.

What you've done when you hit Backspace is to delete the paragraph mark. In the latest versions of Word, every time you insert a page break, it places that page break in its own paragraph. The inserted paragraph uses the Normal style. The deletion gets rid of the paragraph mark, but leaves the page break, which is displayed in the traditional way that page breaks are displayed.

If you prefer that Word behave in the old-style way (where it doesn't add page breaks on their own paragraph, but instead puts them in the paragraph in which the insertion point is located), then follow these steps:

  1. Display the Word Options dialog box. (In Word 2007 click the Office button and then click Word Options. In Word 2010 and later versions (except Word 2013) display the File tab of the ribbon and then click Options.)
  2. Click Advanced at the left side of the dialog box.
  3. Scroll down until you see the Page Layout options (Compatibility Options in Word 2019 and Word in Office 365). It is at the very bottom of the dialog box; you may need to click the arrow at the left side of the options to see them all.
  4. Make sure the Split Apart Page Break and Paragraph Mark check box is selected.
  5. Click OK.

These steps do not work in Word 2013. Microsoft did a major overhaul, in this version, on the way it displays documents and removed many of what were previously considered compatibility options. In Word 2013 there is no option to turn off "split apart page break and paragraph mark." It is always on and thus Microsoft removed the check box. The technique described earlier (pressing the Backspace key to delete the paragraph mark) still works in Word 2013, however.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10621) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Microsoft 365.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Moving Cells Using the Mouse

Want to easily move information from one cell to another? A quick way to do it is to simply drag and drop using the mouse.

Discover More

Modifying Windows Startup Services

Windows takes advantage of many different operating system components called services. Most of the Windows services are ...

Discover More

Applying Bullets from the Keyboard

Most people use the tools on the Home tab of the ribbon to apply bullets to paragraphs. If you want to apply them using ...

Discover More

Do More in Less Time! Are you ready to harness the full power of Word 2013 to create professional documents? In this comprehensive guide you'll learn the skills and techniques for efficiently building the documents you need for your professional and your personal life. Check out Word 2013 In Depth today!

More WordTips (ribbon)

Adding Page Numbers

Ever want to add page numbers to your document? Word allows you to control many aspects of page numbering. Here's how to ...

Discover More

Selecting a Paper Size

Most of the time we print on whatever is a standard paper size for our area, such as letter size or A4 paper. However, ...

Discover More

Automatic Page Numbers across Multiple Documents

Word allows you to specify the starting page number for a document, which comes in handy if you have multiple documents ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 2 + 2?

2024-03-22 09:19:50

Paul Stregevsky

Peter Johnson wrote: "Many style sheets require a new page before Heading 1. In which case this can be added to the Heading 1 style so that all Heading 1s start a new page without even having to think about it."

If I want Chapter 2 to start on page 2-1, and Appendix D to start on D-1, I need to create a section break anyway and embed the "new page" setting in the section properties. If I also select "Page break before" in the Heading 1 style, I'm asking for trouble. (see Figure 1 below)

Figure 1. Use a section break to start Heading 1 on a new page or new odd page


2024-03-21 11:58:54

George

Thank you for sharing your knowledge!


2020-12-15 05:48:33

Peter Johnson

There is a better way to control page breaks.

Put the insertion point anywhere in the paragraph that needs to start on a new page. Display the paragraph properties dialogue (Command-Option-M on a Mac) – I don’t know of a shortcut on Windows you need to open it from the Paragraph group on the Home tab. On the ‘Line and Page Breaks’ tab ensure that ‘Page break before’ is ticked.

(see Figure 1 below)

Many style-sheets require a new page before Heading 1. In which cased this can be added to the Heading 1 style so that all Heading 1s start a new page without even having to think about it.

Figure 1. Paragraph Dialog Box


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.