by Allen Wyatt
(last updated August 12, 2020)
Jerry has made a macro for version control that asks the user if she wants to save the document with a new version number. It runs automatically when a document is opened. However, Jerry would prefer to let the macro run only when a document is actually changed or altered in any way by the user. He wonders if there is an event that registers when a document is actually edited? Or is there, perhaps, a property that registers whether a document has been changed?
There is no event, but there is a property. What you want to do is check the Saved property of whatever document you are processing. If the property is True, then there have been no changes. If the property is False, then there are unsaved changes. (In other words, the True of False state of the Saved property indicates whether the document has been saved or not.)
If you want to do your prompting about a version number when the user is closing the document, then you'll want to work with the Document_Close event handler. Modify the event handler so that you check the state of the Saved property, in this way:
Private Sub Document_Close() If Not ActiveDocument.Saved Then ' Check to see if version should be updated ActiveDocument.Save End If End Sub
You'll need, of course, to replace the comment with your specific code for handling what should occur relative to a version number. The Save method is used to save the document under the current name; if you wanted to save it under a new name you would instead use the SaveAs method.
There is one caveat to remember: It is possible for the Saved property to be set to False even though the user didn't actually make a change in the document. For instance, if there are fields in the document and the fields get automatically updated, then the Saved property is set to False. There are a few other situations where the property is changed, as well, but the Saved property is the most accurate way available to determine whether a document as actually changed or not.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (13368) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365.
Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!
Your macro may need to determine if the user has overtype mode turned on. You can find out the overtype status easily by ...Discover More
If your macro needs to communicate with a user, one simple way to do it is to use a message box. Here's how to use this ...Discover More
If you want a list of all the fonts used in a document, the answer isn't as simple as you may think. This tip uses macros ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.