Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Underlining Quoted Text.

Underlining Quoted Text

by Allen Wyatt
(last updated December 5, 2015)

For some documents, you may have the need to underline information within quotes. For instance, for some legal documents you may need to find all material surrounded by quotes, and then make the information between the quotes underlined. This is different from regular prose writing, where you would use either underlines or quotes, but not both.

If you have a need to search for all quoted text and make it underlined, you can use the following macro. It searches for quote marks and when it finds one, it underlines everything up to the next quote mark. Note that it will not actually underline the quote marks themselves.

Sub UnderlineQuoted()
    Dim bDelQuotes As Boolean
    Dim bMvRt As Boolean
    Selection.HomeKey Unit:=wdStory

    ' controls deletion of quote marks
    bDelQuotes = False
    
    With Selection.Find
        .ClearFormatting
        .Text = Chr(34)
        .Replacement.Text = ""
        .Forward = True
        .Wrap = wdFindStop
        .Execute
    End With

    While Selection.Find.Found
        Selection.MoveRight Unit:=wdCharacter, Count:=1
        ' switch on selection extend mode
        Selection.ExtendMode = True
        bMvRt = True
        ' find second quote of this pair
        Selection.Find.Execute
        If Selection.Find.Found Then
            Selection.MoveLeft Unit:=wdCharacter, Count:=1
            If Len(Selection.Range.Text) > 0 Then
                ' make it underlined
                Selection.Font.Underline = True
                ' delete quote marks, if appropriate
                If bDelQuotes Then
                    Selection.Cut
                    Selection.TypeBackspace
                    Selection.Delete Unit:=wdCharacter, Count:=1
                    Selection.Paste
                    bMvRt = False
                End If
            End If
        End If
        Selection.ExtendMode = False
        If bMvRt Then
            Selection.Collapse Direction:=wdCollapseEnd
            Selection.MoveRight Unit:=wdCharacter, Count:=1
        End If
        Selection.Find.Execute
    Wend
End Sub

Pay attention to the setting of the bDelQuotes variable. If set to False (as it is here), then the quote marks themselves are not deleted by the macro. If you change the value of the variable to True, then the macro gets rid of the quote marks in the document. Note that it only gets rid of the quote marks if it actually underlines text between those quote marks.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10473) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Underlining Quoted Text.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Getting Rid of Blank Labels in a Filtered Merge

If you are filtering a mail merge in Excel, and you get blank labels in the printout in Word, chances are good that something ...

Discover More

Turning Off Figure Caption Numbering

Ever want to use Word's automatic figure captioning feature, without the numbering? While there isn't a way to make this work ...

Discover More

Duplex by Default

Many printers these days have the capability to print on both sides of a piece of paper. You may want Word to use this ...

Discover More

Comprehensive VBA Guide Visual Basic for Applications (VBA) is the language used for writing macros in all Office programs. This complete guide shows both professionals and novices how to master VBA in order to customize the entire Office suite for their needs. Check out Mastering VBA for Office 2010 today!

More WordTips (ribbon)

Highlighting Text Using the Keyboard Only

Highlighting text, using the Highlight tool, is a great way to mark up a document. Normally you need to use the toolbar tools ...

Discover More

Changing Existing Highlighting

Need to change the color you previously used to highlight text in your document? You can use Word's Find and Replace tool to ...

Discover More

Finding Word's Font Substitutes

Different machines can have different fonts installed on them. Because of this, it is possible for a document that looks fine ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 - 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.