Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Hyperlink Formatting.

Hyperlink Formatting

by Allen Wyatt
(last updated April 25, 2015)

11

By default, Word recognizes network and hyperlink addresses and formats them much as you would see them appear on a Web page. Normally, this means that the text shows up as blue and underlined. Word provides the ability for you to change the way in which hyperlinks are formatted throughout your document. This is because default formatting for hyperlinks is done using a defined character style.

To change the formatting of your hyperlinks, follow these steps:

  1. Display the Styles task pane by displaying the Home tab of the ribbon and then clicking the small icon at the lower-right corner of the Styles group.
  2. Click Options at the bottom of the Styles task pane. Word displays the Style Pane Options dialog box. (See Figure 1.)
  3. Figure 1. The Style Pane Options dialog box.

  4. Using the Select Styles to Show drop-down list, select All Styles.
  5. Click OK to close the Style Pane Options dialog box.
  6. In the list of styles, hover the mouse pointer over the Hyperlink style. You should see a drop-down arrow appear at the right side of the style name.
  7. Click on the drop-down arrow and choose Modify. Word displays the Modify Style dialog box. (See Figure 2.)
  8. Figure 2. The Modify Style dialog box.

  9. Click on the Format button and choose Font from the resulting drop-down list. Word displays the Font dialog box. (See Figure 3.)
  10. Figure 3. The Font dialog box.

  11. Modify the font settings for your hyperlinks, as desired.
  12. Click on OK to close the Font dialog box. The Modify Style dialog box is still visible.
  13. Make sure the New Documents Based On this Template radio button is selected, at the bottom of the Modify Style dialog box.
  14. Click on OK.
  15. Close the Styles task pane.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10249) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Hyperlink Formatting.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

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Comments

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What is 6 - 0?

2017-04-20 21:32:41

Nicky

Thank you so much! I haven't been able to find this information anywhere, this was perfect :)


2016-07-19 05:18:00

Max Dempsey

Excellent advice as always. This will save me a lot of bother.


2016-03-30 10:34:50

Wendy

I came across you looking for an answer to why some of my hyperlinks simply will not link and some do. I perform the same function each time, highlighting what I want linked to on the page,Command K to bring up the hyperlink box, selecting web page,entering the web address to link to, and it just takes me to the top of the Word Doc, without letting me click on "location" before clicking OK. The dozens of other times I have done this, it has worked fine. But for about 3 of the last links, it just won't link. Word 2011 on Mac 10.6.8
Why?


2015-11-16 11:15:25

Paul Franklin Stregevsky

Dave K,
You raise a good question. Some printers let you "print all text as black," but not Adobe Acrobat. Nor will Word let you "print all text as black." And even if it did, you might want to print some text in color; just not the hyperlinks.


2015-11-15 09:50:01

Dave Kinsella

But how do I modify in bulk all the hyperlinks in a document I've already finished. I need one that is suitable for printing, so the hyperlinks need to be black in order to look clear and sharp on the printed page, but I also need them in blue for the digital version. Anyway I can select them all and then do one action to change them all? Seems like there must be, but nothing I do works. Thank you.


2015-10-21 17:43:42

Donna H

Hi PaulFranklin Stregevsky ,
I have discovered this same problem in Microsoft Office 13. It used to work in older versions of Office.


2015-10-18 19:39:46

Dennis

Question for you please.

At the end of several articles I've written, I'm posting a hyperlink to my site
for an additional article, sign up, etc.

When I or anyone pastes the link in the browser, it takes them there effortlessly. Perfect.

Interestingly and kinda frustratingly, when I just click the blue type hyperlink
to: https://www.myarticleblahbla
it tells me: Cannot Locate Internet server or server proxy.

I was told try dropping the S from http to see if eliminating the secure
portion of transfer protocol would make a difference. It did not

Microsoft offers a Downloadable 'FixItForMe software but it comes as an
msi file which I've never seen and don't have an application to open it.

Is there an easier way to get my hyperlink clickable do you know?

I am using Office: Microsoft Word for Mac Version 11.6.6 on a Mac OSX Version 10.6.8.

Assistance appreciated


2015-10-01 12:11:42

Paul Franklin Stregevsky

Has anyone found a way to apply the HyperLink character style to an internal cross-reference, like "Figure 3"? When I try to applyh that style, it won't "take." I must use a separate character style, "cross-reference."


2015-09-29 16:06:29

Dave

Thanks for this tip. I'd also recommend modifying the FollowedHyperlink if necessary to ensure that it appears as you desire.


2015-09-15 00:04:54

Rowena

I have a document where the colour of the links was changed accidentally, I don't know how, and is now the default. I have tried to follow your instructions to change it and the only way I can get it to work is to select everything and then it will change, but all the other text is the same colour as well. If I don't select anything to change, or just change one link at a time, the default colour for pasting in new links remains the same. Help!


2015-06-02 14:00:58

LS

I have a document that displays hyperlink dates as "May 30" but gives the full date and time of day in Alt Text when I hover over the links. Is there a way to permanently display the full time stamp so that it prints out (and shows up without having to hover over it). I don't need to preserve the hyperlinks (which is not the text I want to display) butentries that are all "May 30" without hovering is useless. Many thanks!


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