Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Replacing Plain Text with a Hyperlink.

Replacing Plain Text with a Hyperlink

by Allen Wyatt
(last updated March 15, 2014)

2

Ron wonders if there is a way for the Find and Replace feature to replace plain text with an active hyperlink. The answer depends on the type of replacement you want to do.

If you want to replace all occurrences of a text string with a hyperlink, then the task is relatively easy. For instance, you might want to replace all instances of a company's name with a "hyperlinked" version of the company name. You can do that by following these steps:

  1. Create a hyperlink that represents what you want to use in place of the existing company names.
  2. Select the hyperlink and press Ctrl+C. This copies the hyperlink to the Clipboard.
  3. Press Ctrl+H to display the Replace tab of the Find and Replace dialog box. (See Figure 1.)
  4. Figure 1. The Replace tab of the Find and Replace dialog box.

  5. In the Find What box, enter the company name you want to replace.
  6. In the Replace With box, enter ^c.
  7. Click Replace All.

Each occurrence of the company name should now be replaced with the active hyperlink. The ^c characters in step 5 are the key here; they replace whatever you specify in step 4 with the contents of the Clipboard (which contains your hyperlink).

If your needs call for using Find and Replace to convert plain text hyperlinks (such as http://www.tips.net) into active hyperlinks, then this cannot be done. Instead, you'll need to either use Find and Replace (as described above) to do a separate operation on each hyperlink, or you'll need to simply place the insertion point after each hyperlink and press the Space Bar.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8692) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Replacing Plain Text with a Hyperlink.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Adding Columns to Your Page Layout

Most documents are created using a single column of text. Word, however, allows you to use many, many columns in your ...

Discover More

Renaming a Style

Styles are invaluable when it comes to applying consistent formatting in and across documents. If you need to rename a style ...

Discover More

Creating New Windows

A great way to work on different parts of the same document at the same time is to create windows. These function as ...

Discover More

The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!

More WordTips (ribbon)

Adding Hyperlinks

Adding a hyperlink to a text selection is easy to do in Word. All you need to do is make a couple of clicks and specify the ...

Discover More

Embedding Linked Documents

Word allows you to link one document to another document rather easily. If you later want to grab the contents of a linked ...

Discover More

Creating a Hyperlink to a Specific Page

Most people add hyperlinks in a document to reference pages on the Web. You can, however, create hyperlinks to other Word ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 8Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is eight more than 8?

2017-05-20 18:30:58

Kirk Hansen

This tip has just saved me many hours of work. Thanks.


2016-05-31 11:35:21

Sajjad Moosavi

Hi Allen,

Try the solution from this link:
http://stackoverflow.com/questions/2595692/how-do-i-convert-a-column-of-text-urls-into-active-hyperlinks-in-excel

It is in Excel but I would imagine it would also work somehow in Word (don't know how) or at the very least if you have a table in Word it's worth copying it to excel and working the magic only to copy it back to Word.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.