Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, and 2013. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Replacing Plain Text with a Hyperlink.

Replacing Plain Text with a Hyperlink

by Allen Wyatt
(last updated March 15, 2014)

2

Ron wonders if there is a way for the Find and Replace feature to replace plain text with an active hyperlink. The answer depends on the type of replacement you want to do.

If you want to replace all occurrences of a text string with a hyperlink, then the task is relatively easy. For instance, you might want to replace all instances of a company's name with a "hyperlinked" version of the company name. You can do that by following these steps:

  1. Create a hyperlink that represents what you want to use in place of the existing company names.
  2. Select the hyperlink and press Ctrl+C. This copies the hyperlink to the Clipboard.
  3. Press Ctrl+H to display the Replace tab of the Find and Replace dialog box. (See Figure 1.)
  4. Figure 1. The Replace tab of the Find and Replace dialog box.

  5. In the Find What box, enter the company name you want to replace.
  6. In the Replace With box, enter ^c.
  7. Click Replace All.

Each occurrence of the company name should now be replaced with the active hyperlink. The ^c characters in step 5 are the key here; they replace whatever you specify in step 4 with the contents of the Clipboard (which contains your hyperlink).

If your needs call for using Find and Replace to convert plain text hyperlinks (such as http://www.tips.net) into active hyperlinks, then this cannot be done. Instead, you'll need to either use Find and Replace (as described above) to do a separate operation on each hyperlink, or you'll need to simply place the insertion point after each hyperlink and press the Space Bar.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8692) applies to Microsoft Word 2007, 2010, and 2013. You can find a version of this tip for the older menu interface of Word here: Replacing Plain Text with a Hyperlink.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He  is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Getting Rid of Non-Printing Characters Intelligently

Is your worksheet, imported from an external source, plagued by non-printing characters that show up like small boxes ...

Discover More

Anchoring Objects by Default

When you position objects (such as text boxes or graphics) on a page, one of the things you can do is to anchor the object so ...

Discover More

Creating a Conditional Format

Conditional formatting is a powerful tool you can use to dynamically adjust the formatting in your worksheet. This tip gives ...

Discover More

Create Custom Apps with VBA! Discover how to extend the capabilities of Office 2013 (Word, Excel, PowerPoint, Outlook, and Access) with VBA programming, using it for writing macros, automating Office applications, and creating custom applications. Check out Mastering VBA for Office 2013 today!

More WordTips (ribbon)

Hyperlink Formatting

Word, as you type, normally formats hyperlinks automatically. If you don't like the way that hyperlinks look in a particular ...

Discover More

Adding Hyperlinks

Adding a hyperlink to a text selection is easy to do in Word. All you need to do is make a couple of clicks and specify the ...

Discover More

Differences in Behavior of Links

Got some active links in your document? Do you want to have them activated when you click on them, or do you want to require ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is seven minus 1?

2017-05-20 18:30:58

Kirk Hansen

This tip has just saved me many hours of work. Thanks.


2016-05-31 11:35:21

Sajjad Moosavi

Hi Allen,

Try the solution from this link:
http://stackoverflow.com/questions/2595692/how-do-i-convert-a-column-of-text-urls-into-active-hyperlinks-in-excel

It is in Excel but I would imagine it would also work somehow in Word (don't know how) or at the very least if you have a table in Word it's worth copying it to excel and working the magic only to copy it back to Word.


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.