Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, and 2016. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Printing in White.

Printing in White

by Allen Wyatt
(last updated October 13, 2018)

Word allows you to easily specify the color to use for different fonts in your document. You can even format text using a color of white. This effectively makes the text "disappear" because seeing white text on white paper is about as easy as seeing a white snowflake in a field of snow.

If you try to print text that is formatted as white, it won't print—Word effectively ignores it. Why? Because most printers (even color printers) use one, two, or four colors. None of these colors available in the printer, of course, is white—so it can't be printed. (In other words, you can't print using ink that you don't have.)

The answer, of course, is to get a special printer or ink cartridge that allows you to print using white ink. In that case, you still wouldn't format your text in Word using white. Instead, black text would actually print out as white, since you effectively replaced the black ink in the printer with the white ink cartridge.

Sound confusing? It can be. But it all boils down to the fact that formatting text as white has no effect on a printout, and you can't print in white unless your printer physically supports the use of white ink.

There is one other option to printing white text, but it would use a lot of ink. That is to use white paper, color the background of the document, and print that out. This means you'd actually be using the ink cartridge to produce the color on the paper (with a white border, of course, since the printer can't print all the way to the edge of the paper).

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10098) applies to Microsoft Word 2007, 2010, 2013, and 2016. You can find a version of this tip for the older menu interface of Word here: Printing in White.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

Limiting Spell Checking

Spell check a document, and Word normally checks several different dictionaries. Here's how to limit the dictionary ...

Discover More

Making Changes in a Group of Workbooks

If you need to change the same data in a large number of workbooks, the task can be daunting. Here are some ideas (and ...

Discover More

Can't Get Rid of Unwanted Recovery File

Sometimes Word can get confused, and it may think that it needs to recover files that you are sure no longer exist. If ...

Discover More

Learning Made Easy! Quickly teach yourself how to format, publish, and share your content using Word 2013. With Step by Step, you set the pace, building and practicing the skills you need, just when you need them! Check out Microsoft Word 2013 Step by Step today!

More WordTips (ribbon)

Automatic Font Color Won't Print Properly

Imagine that you go to print your document and all the text you can see on the screen just isn't there on the ...

Discover More

Removing Blank Pages at the End of Your Document

You go to print out your document, and all of a sudden notice that there was a blank page that printed at the end. This ...

Discover More

Discovering Printer Drift

How accurate is your printer when it comes to placing information on the printed page? The simple technique described in ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 9 + 9?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Newest Tips
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.