by Allen Wyatt
(last updated December 5, 2015)
Whenever Kathleen changes the language in a document, the change doesn't apply to the text in footnotes and text boxes. She wonders how she can change the language of a document so that the language for the entire document—including footnotes and text boxes—is changed.
Kathleen doesn't specify how she is trying to change the language used in a document, but there are two general ways that most people go about this. One way is to follow these steps:
Figure 1. The Language dialog box.
This approach works fine if you have a simple document, but it is not the best method. The reason is because it doesn't affect many parts of the document, such as headers, footers, footnotes, endontes, and miscellaneous text (like the text in text boxes).
The best approach involves changing the style definitions used in the document. This is a better approach because Word always (whether you specifically tell it to or not) applies styles to the various pieces and parts of text used in the document. If you change the definition of the style, then any text that uses that style is affected automatically. Here are the general steps to following in specifying a language for a particular style:
Figure 2. The Modify Style dialog box.
Which styles should you change? The simple answer is any that may be used in your document. In many documents you may be able to get away with only changing the Normal style in step 3. This works because most (if not all) of the other defined styles are based on the Normal style, thus all changes you make to it cascade to other styles based on it. If this is not the case in your document, then you simply need to make sure that, in step 3, you choose to change the Footnote Text style (to change the language for the text of your footnotes) and any styles that may be used in the text boxes.
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