Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, and Word in Office 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Changing Many Link Locations.
by Allen Wyatt
(last updated February 20, 2021)
In a corporate environment, documents are often kept on a network server. That server may not even be close to where you are—it may be across the country or around the world. If you are creating documents that include many graphics, it is common practice to only link to those graphics, and to store the graphics on a network server where they are accessible by everyone using the document. (I am talking actual links here, not hyperlinks. It is easy to confuse the two, but important in the context of this tip to understand that I'm not talking about hyperlinks.)
What happens when the server changes, however? What if the company updates or moves a server, and in the process changes the address at which your graphics are accessed? When linking to graphics over a network, Word keeps track of the graphic's location using a UNC (Universal Naming Convention). If the UNC address of your graphics changes, you need to change the UNC used in the link. It is possible to do this one link at a time, but if you have many, many graphics in a document, this can be a major pain.
There is a quicker way to update the UNC address of a server, however. Let's say that you work for a company, and they change servers, thereby changing the UNC address at which your graphics are accessed. In examining the old and new addresses, you notice that the only thing that changed was the name of one server, from bcdapp to qcyapp. To change all the links in your document to reflect the new server name, follow these steps:
Figure 1. The Replace tab of the Find and Replace dialog box.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (10022) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Changing Many Link Locations.
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