by Allen Wyatt
(last updated January 3, 2015)
Brian has a lot of Word documents. When displaying the Open dialog box or when using a regular folder window, he can search and display only documents that contain a specific word. He wonders, though, if there is a way to display only documents that contain at least two occurrences (or more) of a particular word. In other words, he wants to exclude the display of documents that either don't contain the word or that have only a single occurrence of the word.
This is actually quite easy to do—just use a wildcard character when setting up your search. For instance, let's say that you want to search for documents that contain at least two instances of the word "widget." You could use this as your search criteria:
Note that the asterisk is a wildcard; it matches any number of characters. Thus, you end up searching for "widget" followed by any number of characters and then another instance of "widget." If the document contains only a single occurrence of the word "widget," then this search string automatically excludes those documents.
In order for this approach to work, you'll need to make sure that the "Always search file names and contents" option is selected in the Search tab of Folder Options.
WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9957) applies to Microsoft Word 2007, 2010, and 2013.
The First and Last Word on Word! Bestselling For Dummies author Dan Gookin puts his usual fun and friendly candor back to work to show you how to navigate Word 2013. Spend more time working and less time trying to figure it all out! Check out Word 2013 For Dummies today!
Word makes it easy to create a new, blank document. What if you want to create more than one document at a time, however? ...Discover More
Got a lot of open documents you are working with? You can save them all at one time by adding a handy tool to your Quick ...Discover More
If you want to print a group of documents at the same time, there are a couple of ways you can accomplish the task. Here ...Discover More
FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."
Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.