Please Note: This article is written for users of the following Microsoft Word versions: 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. If you are using an earlier version (Word 2003 or earlier), this tip may not work for you. For a version of this tip written specifically for earlier versions of Word, click here: Inserting the Date Your Document was Last Saved.

Inserting the Date Your Document was Last Saved

Written by Allen Wyatt (last updated October 8, 2022)
This tip applies to Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365


Every time you save a document in Word, some of the document properties information is automatically updated. Part of the information is the date on which the document was last saved. You can insert this date into your documents and have it updated automatically, if you so desire. To insert the last date your document was saved in your document, follow these steps:

  1. Position the insertion point where you want the date to appear.
  2. Display the Insert tab of the ribbon.
  3. Click Quick Parts (in the Text group) and then click Fields. Word displays the Field dialog box.
  4. Choose Date and Time from the Categories drop-down list at the left of the dialog box. (See Figure 1.)
  5. Figure 1. The Field dialog box.

  6. Select SaveDate from the field list at the left side of the dialog box.
  7. Choose a date format from the Field Properties column of the dialog box.
  8. Click on OK to insert the field.

There is an important caveat to remember when it comes to the last date field—it may not always appear to update. This is because Word doesn't typically update fields—any fields—until it absolutely has to. When does that occur? Normally when you go to print the document. So, the SaveDate field will update when you print, and not before. The way around this is to force Word to update the field, which is done by right-clicking it and choosing Update Field from the resulting Context menu.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (9719) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, 2021, and Word in Microsoft 365. You can find a version of this tip for the older menu interface of Word here: Inserting the Date Your Document was Last Saved.

Author Bio

Allen Wyatt

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. ...

MORE FROM ALLEN

The Case of the Vanished Menu Bar

Can't find your menu bar any more? Here are some things you can try to get that important feature back on your screen ...

Discover More

Creating Special, Compound Characters

If you have a need for special characters (particularly in technical documents), Word provides a couple of ways you can ...

Discover More

Turning Off Display of Zeros for All Worksheets

Some people like zero values displayed; others do not. Excel allows you to easily turn the display on or off for a single ...

Discover More

Do More in Less Time! An easy-to-understand guide to the more advanced features available in the Microsoft 365 version of Word. Enhance the quality of your documents and boost productivity in any field with this in-depth resource. Complete your Word-related tasks more efficiently as you unlock lesser-known tools and learn to quickly access the features you need. Check out Microsoft 365 Word For Professionals For Dummies today!

More WordTips (ribbon)

Updating Calculated Fields in a Form

When creating a Word form, you use special form fields to collect information from users. You can even perform ...

Discover More

Forcing the Date to the Next Wednesday

Working with today's date in Word is easy. Trying to manipulate dates to come up with a future one can be an entirely ...

Discover More

Inserting the Edit Time

One of the things that Word keeps track of is how long, in minutes, you've been editing your current document. This ...

Discover More
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

View most recent newsletter.

Comments

If you would like to add an image to your comment (not an avatar, but an image to help in making the point of your comment), include the characters [{fig}] (all 7 characters, in the sequence shown) in your comment text. You’ll be prompted to upload your image when you submit the comment. Maximum image size is 6Mpixels. Images larger than 600px wide or 1000px tall will be reduced. Up to three images may be included in a comment. All images are subject to review. Commenting privileges may be curtailed if inappropriate images are posted.

What is 7 + 1?

There are currently no comments for this tip. (Be the first to leave your comment—just use the simple form above!)


This Site

Got a version of Word that uses the ribbon interface (Word 2007 or later)? This site is for you! If you use an earlier version of Word, visit our WordTips site focusing on the menu interface.

Videos
Subscribe

FREE SERVICE: Get tips like this every week in WordTips, a free productivity newsletter. Enter your address and click "Subscribe."

(Your e-mail address is not shared with anyone, ever.)

View the most recent newsletter.